PUBLIC AGENDA
GOVERNANCE AND PRIORITIES
COMMITTEE

Wednesday, September 13, 2023 at 9:30 A.m. - 5:30 P.m.

Council Chamber, City Hall

Committee Members:

• Deputy Mayor Z. Jeffries, Chair
• His Worship Mayor C. Clark
• Councillor C. Block
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor S. Gersher
• Councillor H. Gough
• Councillor D. Hill
• Councillor D. Kirton
• Councillor M. Loewen

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at Saskatoon.ca/write-letter-council committees. If your submission includes a request to speak, you will be contacted by a representative from the City Clerk’s Office with further information. Submissions will be accepted no later than 5:00 p.m. on the Monday the week of the meeting.

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1.

CALL TO ORDER

The Chair will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call.

2.

CONFIRMATION OF AGENDA

• Recommendation

  That the agenda be confirmed as presented.

   

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the following meetings of the Governance and Priorities Committee be adopted:

  • Special Meeting - August 15, 2023
  • Regular Meeting - August 16, 2023
  • Special Meeting - August 30, 2023
  • Special Meeting - August 31, 2023

5.

UNFINISHED BUSINESS

6.

REQUESTS TO SPEAK (new matters)

7.

COMMUNICATIONS (requiring the direction of the Committee)

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Decision Reports

8.1.1

Governance Review – Other Bodies – Appeal Boards [GPC2023-0601]

At its June 14, 2023 meeting, the Governance and Priorities Committee tabled the attached report of the City Solicitor for consideration at the September 13, 2023 meeting.

In addition, a supplemental report of the City Solicitor's Office, dated September 13, 2023 is also provided.  

• Recommendation

  That the Governance and Priorities Committee recommend to City Council that:

  1. The Property Maintenance Appeal Board, Saskatoon Private Swimming Pools Appeal Board, Environmental Management Appeal Board, Fire Appeal Board, Saskatoon License Appeal Board, Access Transit Appeal Board and City Mortgage Appeal Board be combined into one Appeal Board, with the membership being different than the Board of Revision and maintain the Development Appeals Board as a separate entity (Option 2: Combine All Appeal Boards Established under The Cities Act into One Appeal Board and Maintain the Development Appeals Board as a Separate Appeal Board);
  2. The Administration report back to City Council through the Governance and Priorities Committee with Terms of Reference for the new Appeal Board that includes seven members and qualifications outlined in this report;
  3. The compensation provided to members of the new Appeal Board be increased and provided to Appeal Board members on a per meeting basis upon approval of the new Terms of Reference (Option 2: Increase the Compensation Provided to Appeal Board Members and Provide on a Per Meeting Basis);
  4. The current recruitment strategy remain unchanged;
  5. The City Solicitor bring forward any required bylaw amendments to implement the new Appeal Board structure;
  6. The Administration amend all policies as required to implement the new Appeal Board Structure; and
  7. The Governance Subcommittee be instructed to amend Policy No. C01-003, Appointment to Civic Boards, Commissions, Authorities and Committees to add flexibility to the prohibition against a member participating on more than one board at a time.

8.1.2

Governance Review – Other Bodies – Albert Community Centre Management Committee and Marr Residence Management Board [GPC2023-0902]

A report of the City Solicitor's Office is provided.  The report is being tabled at this meeting to be considered at the December 12, 2023 meeting of the Committee. 

• Recommendation

  That the report of the City Solicitor's Office dated September 13, 2023 entitled "Governance Review - Other Bodies - Albert Community Centre Management Committee and Marr Residence Management Board", be tabled and considered at the December 12, 2023 meeting of the Governance and Priorities Committee.

8.2

Approval Reports

8.2.1

2024 Appointments of Deputy Mayor [GPC2023-0901]

A report of the City Clerk's Office is provided.

• Recommendation

  That a report be submitted to City Council’s Organizational Meeting, as part of the September 27, 2023 Regular Business Meeting, recommending approval of the 2024 appointments of Deputy Mayor, as described in the September 13, 2023 report of the City Clerk and detailed in Appendix 1.

8.2.2

2024 City Council and Committee Meeting Schedule [GPC2023-0908]

A report of the City Clerk's Office is provided.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council that the 2024 Council and Committee meeting schedule as contained in Option 1 in the September 13, 2023 report of the City Clerk be approved.

8.3

Information Reports

• Recommendation

  That the reports submitted as Items 8.3.1 to 8.3.6 be received as information.

8.3.1

2024 and 2025 Prioritized Budget Options [GPC2023-0909]

A report of the Corporate Financial Services Division is provided.

8.3.2

Downtown Event and Entertainment District – Revenue Instruments [GPC2023-0904]

A report of the Corporate Financial Services Division is provided.

8.3.3

2023 Civic Services Survey Results [GPC2023-0905]

A report of the Strategy and Transformation Division is provided.

8.3.4

2026-2029 Strategic Plan: Public Engagement Approach and Funding Plan [GPC2023-0906]

A report of the Strategy and Transformation Division is provided.

8.3.5

Delivering on the 2022-2025 Strategic Plan: 2022 Progress Report [GPC2023-0907]

A report of the Strategy and Transformation Division is provided.

8.3.6

City Council Strategic Priority and Leadership Initiative – 2023 Q3 Update [GPC2023-0903]

A report of the City Clerk's Office is provided.

9.

MOTIONS (notice previously given)

10.

URGENT BUSINESS

11.

GIVING NOTICE

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

12.2

Administration

13.

IN CAMERA SESSION

• Recommendation

  That the Committee move In Camera to consider the following items.

13.1

Financial Matter

[In Camera - Solicitor/Client Privilege - Section 21 of LAFOIP]

13.2

Verbal Updates

13.2.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

13.2.2

Administration

13.2.2.1

City Manager Updates

[In Camera - Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 of LAFOIP]

13.3

Appointments - Boards, Commissions and Committees [CK 225-4-3]

In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 of LAFOIP]

13.3.1

Appointment - Municipal Planning Commission

13.3.2

Resignation - Saskatoon Accessibility Advisory Committee

13.3.3

2024 Appointments - Members of City Council to Standing Policy Committees

13.3.4

2024 Appointments - City Agency Recruitment and Evaluation Committee (CARE)

14.

RISE AND REPORT

15.

ADJOURNMENT