REVISED AGENDA STANDING POLICY COMMITTEE ON FINANCE PUBLIC MEETINGMeeting #:Date:Monday, September 16, 2019 at 2:00 P.m. - 6:00 P.m.Location:Council Chamber, City HallCommittee Members:Councillor A. Iwanchuk, Chair, Councillor C. Block, Vice Chair, Councillor R. Donauer, Councillor B. Dubois, Councillor M. Loewen, and His Worship Mayor C. Clark (Ex-Officio)1.CALL TO ORDER 2.CONFIRMATION OF AGENDA 1.7.2.2 - SC - Guerette - SRHBA - 9-15-2019.pdf2.7.3.1 - Barr - KPMG - 9-15-2019.pdfRecommendation That the letter submitting comments from Chris Guerette, Saskatoon & Region Home Builders' Association, dated September 15, 2019 be added to item 7.2.2; That the letter submitting comments from James Barr, KPMG LLP, dated September 15, 2019, be added to item 7.3.1; and That the agenda be confirmed as amended. 3.DECLARATION OF CONFLICT OF INTEREST 4.ADOPTION OF MINUTES 1.Post-Meeting Minutes - SPC-FINANCE - PUBLIC_Aug12_2019 - English.pdfRecommendationThat the minutes of Regular Meeting of the Standing Policy Committee on Finance held on August 12, 2019 be adopted.5.UNFINISHED BUSINESS 6.COMMUNICATIONS (requiring the direction of the Committee) 6.1Delegated Authority Matters 6.1.1Municipal Heritage Advisory Committee - Request for 2019 Wïcihitowin Indigenous Engagement Conference Attendance Approval [File No. CK 1704-5] 1.MHAC Letter - September 3, 2019.pdfA letter, dated September 3, 2019, from Lenore Swystun, Chair, Municipal Heritage Advisory Committee is provided.RecommendationThat the request for three members of the Municipal Heritage Advisory Committee to attend the 2019 Wîcihitowin Indigenous Engagement Conference, be approved.6.1.2Municipal Planning Commission - Conference Attendance Approval - Saskatchewan Professional Planners Institute Planning Conference - September 16 and 17, 2019 [File No. CK 175-16] 1.Letter - MPC - Sept 10, 2019.pdfA letter dated September 10, 2019, from the Municipal Planning Commission, is provided.RecommendationThat the request for three members from the Municipal Planning Commission to attend the Saskatchewan Professional Planners Institute Planning Conference - September 16 and 17, 2019, be approved.6.1.3Public Art Advisory Committee - Conference Attendance Approval - Creative City Summit - October 1-3, 2019 [File No. CK 175-58] 1.Letter - PAAC Conference Approval 9-11-19.pdfA letter dated September 11, 2019, from the Public Art Advisory Committee, is provided.RecommendationThat the request for up to three members from the Public Art Advisory Committee to attend the Creative City Summit - October 1-3, 2019, be approved.6.2Matters Requiring Direction 6.2.1Downtown Saskatoon - Board Composition and Request for Temporary Exception [File No. CK. 6280-2] 1.DTNYXE - Penner - Board Composition Request for Temp Exemption 8-30-19.pdfA letter from Brent Penner, Executive Director, Downtown Saskatoon dated August 30, 2019, requesting a temporary amendment to Bylaw 6170 to permit a nominee of a business outside of the District to remain on the Downtown Business Improvement District Board of Management.RecommendationThat the Standing Policy Committee on Finance recommend to City Council: That the Downtown BID be granted an exception to the Board composition requirements contained in Bylaw 6710 on a temporary basis to permit Shaunna Leyte, a nominee of a business outside of the District (within River Landing) to remain on the Board; and That the City Solicitor be instructed to make the appropriate Bylaw amendments. 6.3Requests to Speak (new matters) 7.REPORTS FROM ADMINISTRATION 7.1Information Reports RecommendationThat the information reports contained in items 7.1.1 and 7.1.2 be received as information.7.1.1Infrastructure Investment Evaluation Process Internal Audit Project [File No. CK. 1600-1] 1.Internal Auditor Report - PWC_Infrastructure Investment Evaluation_June2019.pdf2.Admin Report - Administrative Response - Infrastructure Investment Evaluation IA.pdf3.Append 1 - Infrastructure Investment Evaluation Process Internal Audit - Administrative Response.pdfThe following reports are provided for the Committee’s information: Infrastructure Investment Evaluation Process Internal Audit Project, from Internal Auditors, PricewaterhouseCoopers LLP; and Administrative Response – Infrastructure Investment Evaluation Process Internal Audit Project A representative from PricewaterhouseCoopers LLP will be in attendance to present the Internal Audit Report.7.1.2Internal Audit Budget – August 2019 [File No. CK. 1600-3] 1.Admin Report - Internal Audit Budget Aug 2019.pdf2.Append 1 - Internal Audit Budget Status Report - August 2019.pdf7.2Approval Reports 7.2.1Acquisition of Land for the Relocation of the Saskatoon Fire Department Maintenance and Mechanical Shop [File No. CK. 4020-1] 1.Admin Report - Acquisition of Land for Saskatoon Fire Department Main.pdf2.Append 1 Drawing Showing Location of 2011 1st Avenue North.pdf3.Append 2 Parcel Picture of the Proposed Acquisition Site.pdfRecommendationThat the Standing Policy Committee on Finance recommend to City Council: That the Administration be authorized to purchase 2011 1st Avenue North for a price of $740,000 to be funded from the Property Realized Reserve; and That the City Solicitor be requested to prepare the appropriate agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal. 7.2.2Development Levies Review – Request for Additional Funding [File No. CK. 4216-1] 1.Admin Report - Development Levies Review - Request for Additional Funding.pdf2.Append 1 - Development Levy Review Project Change Order August 28, 2019.pdf3.7.2.2 - SC - Guerette - SRHBA - 9-15-2019(1).pdfA letter submitting comments from Chris Guerette, Saskatoon & Region Home Builders' Association, dated September 15, 2019 is provided.Recommendation That the proposed scope change for the City of Saskatoon’s Development Levy Review project that will extend the timeline and also see an increase to the maximum upset cost in the amount of $10,000 plus applicable taxes, be approved; and That the appropriate documentation be prepared by the Corporate Risk Manager and, following a review by the Office of the City Solicitor, the City Manager and City Clerk be authorized to execute the same on behalf of the City of Saskatoon. 7.3Decision Reports 7.3.1Internal Audit Service Delivery Model [File No. CK. 1600-37] 1.Admin Report - Internal Audit Service Delivery Model.pdf2.Append 1 - Internal Audit Service Delivery Models - Other Municipalities.pdf3.Append 2 - Attributes of an Effective Internal Audit Function.pdf4.7.3.1 - Barr - KPMG - 9-15-2019(1).pdfA letter submitting comments from James Barr, KPMG LLP, dated September 15, 2019, is provided.RecommendationThat the Administration undertake the necessary actions to implement Option 2 – Establish a Co-Sourced Internal Audit Function.8.URGENT BUSINESS 9.MOTIONS (notice previously given) 10.GIVING NOTICE 11.IN CAMERA AGENDA ITEMS 12.RISE AND REPORT 13.ADJOURNMENT No Item Selected This item has no attachments1.Admin Report - Internal Audit Budget Aug 2019.pdf2.Append 1 - Internal Audit Budget Status Report - August 2019.pdf1.Admin Report - Internal Audit Service Delivery Model.pdf2.Append 1 - Internal Audit Service Delivery Models - Other Municipalities.pdf3.Append 2 - Attributes of an Effective Internal Audit Function.pdf4.7.3.1 - Barr - KPMG - 9-15-2019(1).pdf1.Admin Report - Development Levies Review - Request for Additional Funding.pdf2.Append 1 - Development Levy Review Project Change Order August 28, 2019.pdf3.7.2.2 - SC - Guerette - SRHBA - 9-15-2019(1).pdf1.Internal Auditor Report - PWC_Infrastructure Investment Evaluation_June2019.pdf2.Admin Report - Administrative Response - Infrastructure Investment Evaluation IA.pdf3.Append 1 - Infrastructure Investment Evaluation Process Internal Audit - Administrative Response.pdf1.DTNYXE - Penner - Board Composition Request for Temp Exemption 8-30-19.pdf1.MHAC Letter - September 3, 2019.pdf1.Letter - MPC - Sept 10, 2019.pdf1.Post-Meeting Minutes - SPC-FINANCE - PUBLIC_Aug12_2019 - English.pdf1.Letter - PAAC Conference Approval 9-11-19.pdf1.Admin Report - Acquisition of Land for Saskatoon Fire Department Main.pdf2.Append 1 Drawing Showing Location of 2011 1st Avenue North.pdf3.Append 2 Parcel Picture of the Proposed Acquisition Site.pdf1.7.2.2 - SC - Guerette - SRHBA - 9-15-2019.pdf2.7.3.1 - Barr - KPMG - 9-15-2019.pdf