PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

-
via teleconference, hosted from Council Chamber, Saskatoon City Hall
PRESENT:
  • Councillor H. Gough, Chair
  • His Worship Mayor C. Clark
  • Councillor C. Block
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor B. Dubois
  • Councillor S. Gersher
  • Councillor D. Hill
  • Councillor Z. Jeffries
  • Councillor D. Kirton
  • Councillor M. Loewen
ALSO PRESENT:
  • City Manager J. Jorgenson
  • City Solicitor C. Yelland, in the Chamber
  • City Clerk A. Tittemore, in the Chamber
  • Committee Assistant J. Hudson, in the Chamber

The Chair called the meeting to order at 9:30 a.m. on Treaty 6 Territory and the Homeland of the Métis People.  Roll call was taken.

  • Moved By:Councillor Dubois
    1. That the request to speak from Randy Pshebylo, Executive Director of the Riversdale Business Improvement District be added to Item 8.3.1 and the matter be considered following adoption of the minutes; 
    2. That Appendix 2 to the report of the City Clerk submitted as Item 8.3.2 be replaced with the attached; and 
    3. That the agenda be confirmed as amended.

    In Favour (11)Councillor Gough, Mayor Clark, Councillor Block, Councillor Donauer, Councillor Davies, Councillor Gersher, Councillor Jeffries, Councillor Dubois, Councillor Loewen, Councillor Kirton, and Councillor Hill


    CARRIED UNANIMOUSLY

Councillor Gersher declared a conflict of interest with respect to agenda Item 13.1 due to a potential conflict related to a family member’s business.

  • Moved By:Councillor Hill

    That the minutes of the Governance and Priorities Committee meeting held on February 22, 2022, be adopted. 


    In Favour (11)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    Item 8.3.1 was considered next.


A report from the Administration was provided.

Mike Jordan, Chief Public Policy & Government Relations Officer, presented the report with a complementary PowerPoint and answered questions of Committee.  He responded to questions of Committee along with City Manager Jorgenson and City Clerk Tittemore.

A report of the City Clerk was provided.  City Clerk Tittemore presented the report and answered questions of Council. 

The following provided verbal updates:

  • Councillor Donauer – Regional Planning

    • Planning for Growth (P4G) accomplishments, in partnership with RM of Corman Park, Cities of Warman and Martensville and Town of Osler: including Regional Plan; a new Planning District and recently approved District Official Community Plan, Planning Agreement and Zoning Bylaw; work of new District Planning Commission to focus on engagement with First Nations land owners, development of North Concept Plan, and refinement of the green network.

  • Councillor Dubois - Transportation

    • SPC on Transportation support for Active Transportation Fund - Dudley Street Transportation Improvement Project; Downtown All Ages & Abilities Cycling Network project delayed; Saskatoon Freeway project - phase 1 discussions to continue at April SPC meeting; playground and school zone changes approved last year, now implementing and education, September initiation.

  • Councillor Block - Downtown Development

    • Downtown Event and Entertainment District - pending announcements regarding advisory group membership and site selection; work ongoing to find short and long-term solution for downtown shelter users; Saskatoon Public Library 'What We Heard' report released, project on schedule; back alley animation project; parking patios; and Canada Day celebrations. 

  • Mayor Clark - Reconciliation, Equity, Diversity and Inclusion

    • International Day for the Elimination of Racial Discrimination; Saskatoon Police Service Diversity Breakfast; Have Tea with Me video series; I am the Bridge to Ending Racism in Sport campaign; REDI committee; Immigration Partnership of Saskatoon forum; recent meeting with Saskatoon Tribal Council; and discussion with Métis Nation - Saskatchewan. 

Discussion occurred on a change in reporting structure for Council members on their priority areas, with confirmation provided on the ability of any member of Council to provide a verbal report on their area within the verbal updates section of GPC agendas.  Quarterly reporting of finances as per policy and the opportunity to provide verbal or written updates at those intervals remains in place.

  • Moved By:Councillor Davies

    That the reports submitted as Items 8.1.1 to 8.1.3 be received as information.


    In Favour (11)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

A report of the City Solicitor was provided.

  • Moved By:Councillor Kirton

    That the report of the Leadership Team Governance Subcommittee, tabled at this meeting, be debated at the May 2022 meeting of the Governance and Priorities Committee.


    In Favour (11)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Kirton, Councillor Jeffries, and Councillor Loewen


    CARRIED UNANIMOUSLY

A report of the City Clerk was provided.  City Clerk Tittemore presented the report.

  • Moved By:Councillor Dubois

    That consideration of a report from the Administration be deferred to the March 28, 2022, Regular Business meeting of City Council.


    In Favour (11)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    Item 8.3.2 was considered next.


A report from the Administration was provided, along with a request to speak dated March 21, 2022, from Randy Pshebylo, Executive Director, Riversdale Business Improvement District.

Chief Financial Officer Hack presented the report and answered questions of Committee along with City Manager Jorgenson.

Randy Pshebylo spoke in support of the Administration's recommendation.

  • Moved By:Councillor Donauer

    That Administration be directed to take the appropriate steps to implement Option 2 by maximizing the Administrative operating options to realize the $7 million in global reductions/targeted savings and utilizing year-end options to mitigate the reliance on the Fiscal Stabilization Reserve.


    In Favour (11)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    Item 8.1.1 was considered next.


A report of the City Clerk was provided.  City Clerk Tittemore presented the report.

  • Moved By:Councillor Gersher

    That a report be submitted to City Council recommending:

    1. That the Downtown Event and Entertainment District Advisory Group Composition and Terms of Reference be amended to include 1 voting member of the Province of Saskatchewan; and
    2. That the project governance model be approved.

    In Favour (11)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY
  • Moved By:Councillor Gersher

    That the Committee move In Camera to consider the following items.


    In Favour (11)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    The public meeting recessed at 11:16 a.m.


13.1
Potential Land Acquisitions in Support of Downtown Event and Entertainment District (CK 4020-1 x 4130-14)
 

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) LAFOIP]

13.2
Verbal Updates
 

13.2.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)
 

13.2.2
Administration
 

13.2.2.1
City Manager
 

[Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

13.3
Resignations - SaskTel Centre (Saskatchewan Place Association Inc.) Board of Directors (CK 175-31)
 

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.4
Appointments - Remai Modern Art Gallery of Saskatchewan (The Art Gallery of Saskatchewan Inc.) and Saskatoon Gallery and Conservatory Corporation Board of Trustees (CK 175-27)
 

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

Citizen (re)appointments.

13.5
Appointments - Downtown Event and Entertainment District (DEED) Advisory Group (CK 225-86)
 

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

Agency and public appointments.

The Committee convened In Camera at 11:35 a.m. with the following in attendance via teleconference: 

  • All Committee members
  • City Manager Jorgenson and members of the Executive Leadership Team
  • Michelle Beveridge, Mayor’s Office Chief of Staff, for Items 13.1 and 13.2
  • Frank Long, Director of Saskatoon Land, for Item 13.1
  • Dan Willems, Director of Technical Services, for Item 13.1
  • Lesley Anderson, Director of Planning & Development, for Item 13.1 and a portion of Item 13.2.2.1
  • Anthony Tataryn, Assistant Chief, Staff Development & Safety, for a portion of Item 13.2.2.1

City Clerk Tittemore, City Solicitor Yelland, and Committee Assistant Hudson were in attendance in the Council Chamber.

Councillor Gersher declared a conflict of interest with respect to Item 13.1 and recused herself from the related discussion.

The meeting recessed from 1:45 p.m. to 2:15 p.m. and 4:40 p.m. to 4:45 p.m.

A motion to extend the meeting beyond 5:30 p.m. was passed.

Committee Assistant Hudson and City Solicitor Yelland were excused for a portion of Item 13.2.1 related to a Personnel Subcommittee update.

Councillor Loewen left the meeting at 6:58 p.m.

The Committee moved to rise and report at 7:00 p.m. and reconvened publicly immediately thereafter to reports as follows:

  • Agenda Item 13.1 - Potential Land Acquisitions in Support of Downtown Event and Entertainment District (CK 4020-1 x 4130-14)

    Mayor's Office Chief of Staff Beveridge, Director of Saskatoon Land Long, Director of Technical Services Willems, and Director of Planning & Development Anderson were in attendance for the In Camera discussion.

    Councillor Gersher declared a conflict of interest and recused herself from the following vote.

    Moved By:Councillor Hill

    That the information be received and the submitted report and discussion remain In Camera under Section 17(1)(d) and (e) of LAFOIP.


    In Favour (9)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Hill, Councillor Jeffries, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY
  • Agenda Item 13.2.1 - Verbal Updates - Council Members and Personnel Subcommittee

    Committee Assistant Hudson and City Solicitor Yelland were excused for the Personnel Subcommittee update In Camera.

    Moved By:Councillor Hill
    1. That the verbal updates of the members of Council and the Personnel Subcommittee be received as information; and
    2. That the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20, and 21 of LAFOIP.

    In Favour (10)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY
  • Agenda Item 13.2.2 - Verbal Updates – Administration (Item 13.2.2.1 – City Manager)

    Director of Planning & Development Anderson and Assistant Chief, Staff Development & Safety Tataryn were in attendance for a portion of the In Camera discussion. 

    Moved By:Councillor Hill
    1. That the verbal updates of the City Manager be received as information; and
    2. That the discussion remain In Camera under Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19, 20, and 21 of LAFOIP.

    In Favour (10)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY
  • Agenda Item 13.3 – Resignations - SaskTel Centre (Saskatchewan Place Association Inc.) Board of Directors (CK 175-31)

    Moved By:Councillor Hill
    1. That the City Clerk be requested to readvertise for the vacancies on the Board for appointment to the end of 2023; and
    2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY
  • Agenda Item 13.4 - Appointments - Remai Modern Art Gallery of Saskatchewan (The Art Gallery of Saskatchewan Inc.) and Saskatoon Gallery and Conservatory Corporation Board of Trustees (CK 175-27)

    Moved By:Councillor Hill
    1. That a report be submitted to City Council recommending
      • That the City’s representative be instructed to vote the City’s proxy at the 2022 Annual General Meetings for the reappointment of the following to The Art Gallery of Saskatchewan Inc. and Saskatoon Gallery and Conservatory Corporation Board of Trustees throughout a term expiring at the conclusion of the 2024 Annual General Meetings:
        • Crystal Fafard
        • Candice Grant
        • Jeffrey Burgess
        • Shoshanna Paul; and
      • That the City’s representative be instructed to vote the City’s proxy at the 2022 Annual General Meetings for the appointment of Roy Anderson and Cheryl Thorson to The Art Gallery of Saskatchewan Inc. and Saskatoon Gallery and Conservatory Corporation Board of Trustees throughout a term expiring at the conclusion of the 2024 Annual General Meetings; and
    2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Gough, Mayor Clark, Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Hill, Councillor Jeffries, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY
  • Agenda Item 13.5 - Appointments - Downtown Event and Entertainment District (DEED) Advisory Group (CK 225-86)

    Moved By:Councillor Hill
    1. That a report be submitted to City Council recommending confirmation of the voting member agency representatives and appointment of the voting member representatives from a public open call to the DEED Advisory Group to the end of 2023, as noted by the City Clerk; and
    2. That the submitted information and discussion remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Davies, Councillor Hill, Councillor Jeffries, Mayor Clark, Councillor Donauer, Councillor Gough, Councillor Block, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Absent (1)Councillor Loewen


    CARRIED UNANIMOUSLY

The meeting adjourned at 7:05 p.m.