MINUTES

REGULAR BUSINESS MEETING OF CITY COUNCIL

Meeting #:
Date:	Monday, February 25, 2019 at 1:00 P.m. - 6:00 P.m.
Location:	Council Chamber, City Hall

PRESENT:

• His Worship, Mayor C. Clark, in the Chair
• Councillor C. Block
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor S. Gersher
• Councillor H. Gough
• Councillor D. Hill
• Councillor A. Iwanchuk
• Councillor Z. Jeffries
• Councillor M. Loewen

ABSENT:

• Councillor T. Davies

ALSO PRESENT:

• City Manager J. Jorgenson
• City Solicitor P. Warwick
• A/General Manager, Community Services L. Lacroix
• Chief Financial Officer, Corporate Financial Services K. Tarasoff
• General Manager, Transportation & Construction A. Gardiner
• A/General Manager, Utitilities & Environment T. Bell
• City Clerk J. Sproule
• Council Assistant J. Hudson

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1.

NATIONAL ANTHEM AND CALL TO ORDER

The National Anthem was played and Mayor Clark opened the meeting on Treaty 6 Territory and the Homeland of the Métis People.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Hill
  Seconded By: Councillor Dubois
  1. ​That the request to speak from DeeAnn Mercier dated February 22, 2019 be added to item 8.2.6;
  2. That letters from the following be added to item 8.5.1:
     • Alison Norlen dated February 22, 2019
     • Karen Chad dated February 22, 2019
     • Veronica Gamracy dated February 22, 2019
     • Trent Bester dated February 22, 2019
     • Jenna Richards dated February 22, 2019
     • Garnet McElree dated February 24, 2019;
  3. That the letter submitting comments from Jared Stephenson dated February 23, 2019 be added to Item 9.4.1;
  4. That the following item with speaker be considered immediately following consideration of the Consent Agenda items:
     • 8.2.6 - DeeAnn Mercier; and
  5. That the agenda be confirmed, as amended.

  In Favour: (10)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

3.1

Agenda Item 11.2.1 - Councillor Gersher - Extension of Seasonal Taxi Licences - Proposed Bylaw 9563 [File No. CK. 307-4]

Her family is in a business that could be seen to be in conflict with the Taxi and TNC industries.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Dubois
  Seconded By: Councillor Donauer

  ​That the minutes of the Regular Business Meeting of City Council held on January 28, 2019, be adopted.

  In Favour: (10)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY

5.

PUBLIC ACKNOWLEDGMENTS

5.1

In Remembrance of Sandra Shyluk

Mayor Clark acknowledged the late Ms. Shyluk's family members who were present and presented a memorial card recognizing her contributions to the City in 19 years of service.

5.2

In Remembrance of Wade Hindmarsh

Mayor Clark acknowledged the late Captain Hindmarsh's family members and Fire colleagues who were present and presented a memorial card recognizing his contributions to the City and Saskatoon Fire Department in 31 years of service.

5.3

In Remembrance of Carol Izzard

Mayor Clark acknowledged the late Ms. Izzard's family members and colleagues who were present and presented a memorial card recognizing her contributions to the City in 12 years of service.

5.4

Acknowledgment - B'yauling Toni

Mayor Clark acknowledged Marion Graham Collegiate student B'yauling Toni's accomplishment as being the youngest person to travel around the planet by bicycle and presented him a certificate of recognition.

5.5

Councillor R. Donauer

Councillor Donauer acknowledged Saskatoon Police's Air Support Unit and its important patrol work.

He also acknowledged the opening of Optimist Hill at Diefenbaker Park and thanked the Optimist Club and City Administration for all their work.

6.

UNFINISHED BUSINESS

7.

QUESTION PERIOD

8.

CONSENT AGENDA

Items 8.2.3, 8.2.6 and 8.4.1 were removed from the Consent Agenda.

• Moved By: Councillor Donauer
  Seconded By: Councillor Block

  ​That the Committee recommendations contained in Items 8.1.1 to 8.1.3; 8.2.1, 8.2.2, 8.2.4, 8.2.5, and 8.2.7; 8.3.1 to 8.3.2; 8.4.2 to 8.4.5; and 8.5.1 be adopted as one motion.

  In Favour: (10)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY

8.1

Standing Policy Committee on Planning, Development & Community Services

8.1.1

2018 Annual Report - Development Appeals Board [File No. 430-30]

• That the 2018 Annual Report of the Development Appeals Board be received as information.

  CARRIED UNANIMOUSLY

8.1.2

Capital Budget No. 2102 - Father Basil Markle Park Pickleball Project – Budget Adjustment Request [File No. CK 610-1 and RCD 4206-MA5]

• That the proposed budget adjustment of $20,000, funded from the Park Enhancement Reserve, for Capital Project No. 2102 - CY- Sportfield Development and Improvements for the Father Basil Markle Park Pickleball Project, be approved.

  CARRIED UNANIMOUSLY

8.1.3

Request for Developer to Construction Manage Portion of 3rd Avenue Streetscaping [File No. CK 4129-3 and PL 4131-44]

• 1. That Triovest Realty Advisors, as the Developer of the East Tower at Parcel YY in River Landing, be approved to perform construction management of civic streetscaping in front of the East Tower area in conjunction with their hardscaping work, on behalf of the City of Saskatoon;
  2. That the work be in compliance with civic standards, follow administrative conditions, and a process be outlined for reimbursement in a formalized construction agreement;
  3. That the City Solicitor be requested to prepare the appropriate agreement, as outlined in the February 12, 2019 report of the A/General Manager, Community Services Department, between the Developer and the City of Saskatoon, and;
  4. That His Worship the Mayor and City Clerk be authorized to execute the agreement as prepared by the City Solicitor, under the Corporate Seal.
  CARRIED UNANIMOUSLY

8.2

Standing Policy Committee on Finance

8.2.1

Tourism Saskatoon - 2018 Un-Audited Financial Statement [File No. CK. 1870-10]

• That the Tourism Saskatoon - 2018 Un-Audited Financial Statement be received as information.

  CARRIED UNANIMOUSLY

8.2.2

City of Saskatoon 2019 Internal Audit Plan [File No. CK. 1600-3]

• 1. That the Fraud Risk Assessment and the Health and Safety Assessment Audits be approved for the 2019 Internal Audit Plan; and
  2. That if the Administration or the Internal Auditor have anything further to submit regarding the 2019 Audit Plan, they do so to the Committee at the appropriate time.
  CARRIED UNANIMOUSLY

8.2.3

S&P Global’s Canadian Ratings – City of Saskatoon [File No. CK. 1500-4]

This item was removed from the Consent Agenda.

Councillor Iwanchuk introduced the Committee's report.

Councillor Donauer provided some context on the rating and congratulated the City's Administration.

• Moved By: Councillor Iwanchuk
  Seconded By: Councillor Donauer

  That the information be received.

  In Favour: (10)	Mayor C. Clark, Councillor Block, Councillor Dubois, Councillor Donauer, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY

8.2.4

Property Tax Liens 2018 [File No. CK. 1920-3]

• That the City Solicitor be instructed to take the necessary action under provisions of The Tax Enforcement Act with respect to properties with 2018 tax liens.

  CARRIED UNANIMOUSLY

8.2.5

2019 Commercial Appeal Contingency [File No. CK. 1615-4 x 1625-1]

• That a $500,000 appeal contingency, as agreed by the North Saskatoon Business Association and the Saskatoon Chamber of Commerce, be added to the property tax levy for the commercial/industrial property class for 2019.

  CARRIED UNANIMOUSLY

8.2.6

2019 Budget Approval – Business Improvement Districts [File No. CK. 1905-5]

Request to Speak - DeeAnn Mercier, Executive Director, Broadway Business Improvement District

This item was removed from the Consent Agenda.

Councillor Iwanchuk introduced the Committee's report. 

Ms. Mercier provided the Committee information on the Broadway Business Improvement District's budget and answered questions. 

The Administration answered questions of the Committee with respect to parking revenue, lines and poles.

• Moved By: Councillor Iwanchuk
  Seconded By: Councillor Hill
  1. That the 2019 budget submissions from the Downtown Saskatoon Business Improvement District, Broadway Improvement District, Riversdale Business Improvement District, Sutherland Business Improvement District, and 33rd Street Business Improvement District be approved; and
  2. That the City Solicitor be requested to prepare the 2019 Business Improvement District Levy Bylaws for submission to City Council for consideration at the same meeting that the Mill Rate Bylaws are presented.

  In Favour: (10)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY

8.2.7

75 King Street Facility Renovation – 2019 Budget Adjustment Request [File No. CK. 600-1]

• That a budget adjustment of $50,000 to Capital Project #1929 – CSR Building Renovations funded from the Public Works Buildings and Major Repairs Reserve be approved to expand the scope of renovations of the 75 King Street property to include the centralization of training groups.

  CARRIED UNANIMOUSLY

8.3

Standing Policy Committee on Environment, Utilities & Corporate Services

8.3.1

Curbside Residential Recycling Services for 2020 and Beyond [CK. 7830-5]

• That the report of the A/General Manager, Utilities and Environment Department, dated February 11, 2019, be received as information.

  CARRIED UNANIMOUSLY

8.3.2

Capital Project #2565 – WTP – Transfer Pumping and Electrical Upgrades – Budget Adjustment [CK. 670-3]

• That a budget adjustment in the amount of $3,000,000 to Capital Project #2565 – WTP – Transfer Pumping and Electrical Upgrades, funded from the Water Utility Capital Reserve, be approved.

  CARRIED UNANIMOUSLY

8.4

Standing Policy Committee Transportation

8.4.1

Riversdale Neighbourhood Traffic Review [File No. CK 6320-1]

This item was removed from the Consent Agenda.

Councillor Jeffries introduced the Committee's report. 

Councillor Gough raised the issue of traffic congestion on Avenue F South, noted in Appendix I.

• Moved By: Councillor Jeffries
  Seconded By: Councillor Gough

  That the report of the Acting General Manager, Transportation & Construction Department dated February 11, 2019, be received as information.

  In Favour: (10)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Loewen, and Councillor Jeffries
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY
• Moved By: Councillor Gough
  Seconded By: Councillor Dubois

  That the Administration engage with the residents of the 200 block of Avenue F South to discuss the ongoing issue of congestion on that block.

  In Favour: (10)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY

8.4.2

Neighbourhood Traffic Management – Vertical Traffic Calming Devices Pilot Project Update [File No. CK 6320-1]

• That the Administration report back with criteria on where vertical calming devices could be considered, and that the Administration continue to try different vertical traffic devices under different conditions.

  CARRIED UNANIMOUSLY

8.4.3

Amendments to Bylaw No. 7200, The Traffic Bylaw – Pick Up and Delivery Vehicle Routes and Long Haul Truck Routes [Files CK 6320-1 and TS 6320-1]

• 1. That Schedule 8 and Schedule 8a in Bylaw No. 7200, The Traffic Bylaw be updated to include the recently opened Chief Mistawasis Bridge and associated roads; and
  2. That the City Solicitor be requested to prepare the appropriate amendment to Bylaw No. 7200, The Traffic Bylaw.
  CARRIED UNANIMOUSLY

8.4.4

Request to Exceed 25% of Contract No. 18-0005, East Side Resurfacing [Files CK 6000-1, x292-018-017 and TS 6000-14]

• That the Administration be given approval for Contract No. 18-0005, East Side Resurfacing with Prairie Paving Inc. to exceed 25% of the contract value.

  CARRIED UNANIMOUSLY

8.4.5

Request to Exceed in Excess of 25% of PO 360837, Cummins Engine Repairs and/or Parts [Files CK 1402-1]

• 1. That the Administration be given approval for PO 360837 with Cummins Western Canada for repair of engines and/or engine parts for Transit Bus engines to exceed 25% of the blanket order value and be extended by $1,092,295.08 including taxes; and
  2. That Purchasing Services issue the appropriate change order.
  CARRIED UNANIMOUSLY

8.5

Governance and Priorities Committee

8.5.1

2019 Annual Appointments – Boards, Commissions and Committees [File No. CK. 225-1 x 175-1]

Letters submitting comments:

- Alison Norlen dated February 22, 2019;

- Karen Chad dated February 22, 2019;

- Veronica Gamracy dated February 22, 2019;

- Trent Bester dated February 22, 2019;

- Jenna Richards dated February 22, 2019; and

- Garnet McElree dated February 24, 2019

• That the recommended appointments to Boards, Commissions and Committees as noted by the City Clerk and included in this report, be approved.

  CARRIED UNANIMOUSLY

9.

COMMITTEE REPORTS

9.1

Standing Policy Committee on Planning, Development & Community Services

9.2

Standing Policy Committee on Finance

9.3

Standing Policy Committee on Environment, Utilities & Corporate Services

9.4

Standing Policy Committee Transportation

9.4.1

Parking Time Restrictions in Residential Neighbourhoods [Files CK 6120-1 and TS 6120-1]

Letter submitting comments - Jared Stephenson

Councillor Jeffries introduced the Committee's report.

The Administration answered questions of Council with respect to the proposed parking time restrictions and planned communications strategy.

• Moved By: Councillor Jeffries
  Seconded By: Councillor Block
  1. That City Council direct the Administration to amend The Traffic Bylaw in order to implement a city-wide, 72-hour, on-street parking restriction from the current 36 hours, leaving the current notice period of 36 hours in place; and
  2. That City Council direct the Administration to include restrictions to the parking time limit, as part of The Traffic Bylaw public education strategy.

  In Favour: (8)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Gersher, Councillor Gough, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Against: (2)	Councillor Dubois, and Councillor Hill
  Absent: (1)	Councillor Davies

  CARRIED

9.5

Governance and Priorities Committee

10.

ADMINISTRATIVE REPORTS

10.1

Transportation & Construction

10.2

Utilities & Environment

10.3

Community Services

10.4

Saskatoon Fire

10.5

Corporate Financial Services

10.6

Strategy & Transformation

10.7

Human Resources

10.8

Public Policy & Government Relations

11.

LEGISLATIVE REPORTS

11.1

Office of the City Clerk

11.2

Office of the City Solicitor

11.2.1

Extension of Seasonal Taxi Licences - Proposed Bylaw 9563 [File No. CK. 307-4]

• Councillor Gersher declared a conflict on this item. (Her family is in a business that could be seen to be in conflict with the Taxi and TNC industries.)

She was not present for consideration or vote on the matter.

City Solicitor Warwick presented the report.

• Moved By: Councillor Dubois
  Seconded By: Councillor Donauer

  That permission be granted to introduce Bylaw No. 9563, The Taxi Amendment Bylaw, 2019, and give same its FIRST reading.

  In Favour: (9)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY
• Moved By: Councillor Donauer
  Seconded By: Councillor Iwanchuk

  That Bylaw No. 9563 now be read a SECOND time.

  In Favour: (9)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY
• Moved By: Councillor Donauer
  Seconded By: Councillor Block

  That permission be granted to have Bylaw No. 9563 read a third time at this meeting.

  In Favour: (9)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY
• Moved By: Councillor Donauer
  Seconded By: Councillor Gough

  That Bylaw No. 9563 now be read a THIRD time, that the bylaw be passed and the Mayor and the City Clerk be authorized to sign same and attach the corporate seal thereto.

  In Favour: (9)	Mayor C. Clark, Councillor Block, Councillor Donauer, Councillor Dubois, Councillor Gough, Councillor Hill, Councillor Iwanchuk, Councillor Jeffries, and Councillor Loewen
  Absent: (1)	Councillor Davies

  CARRIED UNANIMOUSLY

  Councillor Gersher returned to the meeting.

  
  

12.

OTHER REPORTS

13.

INQUIRIES

14.

MOTIONS (NOTICE PREVIOUSLY GIVEN)

15.

GIVING NOTICE

15.1

Councillor S. Gersher - Special Needs Garbage Collection Service [File No. CK. 7830-3]

Councillor Gersher gave the following Notice of Motion:

“TAKE NOTICE that at the next Regular Business Meeting of City Council I will move the following motion: 

'That the Administration report back with options and implications of special-needs collection services (waste, recycling and organics). As previously directed, Administration should engage with relevant stakeholders such as senior and disability services organizations as well as the Saskatoon Accessibility Advisory Committee to address accessibility needs as well as any updates required to the Special Needs Garbage Collection Service.'"

16.

URGENT BUSINESS

17.

IN CAMERA SESSION (OPTIONAL)

18.

ADJOURNMENT

The Regular Business meeting adjourned at 2:21 p.m.