PUBLIC MINUTES

GOVERNANCE AND PRIORITIES COMMITTEE

-
Via Teleconference Hosted in the Council Chamber, Saskatoon City Hall
PRESENT:
  • Councillor C. Block, Chair
  • His Worship Mayor C. Clark
  • Councillor T. Davies
  • Councillor R. Donauer
  • Councillor B. Dubois
  • Councillor S. Gersher
  • Councillor H. Gough
  • Councillor D. Hill
  • Councillor Z. Jeffries
  • Councillor D. Kirton
  • Councillor M. Loewen
ALSO PRESENT:
  • City Manager J. Jorgenson
  • City Solicitor C. Yelland
  • City Clerk A. Tittemore
  • Committee Assistant J. Hudson

The Chair called the meeting to order at 9:30 a.m. on Treaty 6 Territory and the Homeland of the Métis People.  Roll call was taken.

  • Moved By:Councillor Hill
    1. That the attached emails submitting comments dated October 17, 2021, from Sherry Tarasoff be considered with the respective items - 8.1.2, 8.1.4, 8.1.6, and 8.3.1;
    2. That Item 12.2.1 be considered following adoption of the minutes; and
    3. That the agenda be confirmed as amended.

    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

There were no declarations of conflict of interest; however, Councillor Gersher later declared a conflict with respect to an In Camera verbal update received under Item 13.2.2.

  • Moved By:Councillor Gersher

    That the minutes of the Governance and Priorities Committee meeting held on September 20, 2021, be adopted.


    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    Item 12.2.1. was considered next.


A report of the Standing Policy Committee on Planning, Development and Community Services was provided.

General Manager, Community Services Division Lacroix presented the report.

A report of the Standing Policy Committee on Planning, Development and Community Services was provided, along with an email submitting comments from Sherry Tarasoff dated October 17, 2021.

General Manager, Community Services Division Lacroix presented the report.

A report from the Administration was provided, along with an email submitting comments from Sherry Tarasoff dated October 17, 2021.

Chief Strategy & Transformation Officer Anger presented the report and answered questions of Committee.

A report from the Administration was provided, along with an email submitting comments from Sherry Tarasoff dated October 17, 2021.

Kari Smith, Director of Finance, presented the report.

  • Moved By:Councillor Dubois

    That the reports contained in Items 8.1.1 through 8.1.6 be received as information.


    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    The Committee recessed from 11:20 a.m. to 11:35 a.m.


A report from the Administration was provided.

Kari Smith, Director of Finance, presented the report.

  • Moved By:Councillor Gersher

    That the Governance and Priorities Committee recommend to City Council that the following strategy be approved in principle for the use of Investing in Canada Program funds reallocated from Utility projects:

    1. That $23,868,300 be held in contingency to offset the COVID-19 financial risk in the 2022 and 2023 fiscal years; and
    2. That $6,963,400 be transferred to the Reserve for Capital Expenditures.

    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

A report from the Administration was provided, along with an email submitting comments from Sherry Tarasoff dated October 17, 2021.

General Manager, Utilities & Environment Division Gardiner presented the report and answered questions, along with Kari Smith, Director of Finance; Brendan Lemke, Director of Water & Waste Operations; and Jeanna South, Director of Sustainability.

  • Moved By:Councillor Gough
    1. That the Governance and Priorities Committee recommend to City Council that the City of Saskatoon proceed with Option 2: A fixed monthly rate for the curbside organics utility with a January 2023 implementation, and a variable rate for black cart garbage utility with implementation in 2024; and
    2. That the Administration proceed with waste utility affordability program development focusing on a transitional approach, reporting back by Q3, 2022.

    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

The following was provided:

  • A report of the City Solicitor, tabled at the September 20, 2021 meeting; and
  • Email responses providing comments from Adrian Deschamps, dated October 7, 2021; and Marvin Dutton, dated October 8, 2021

City Solicitor Yelland presented the report and answered questions of Committee.

  • Moved By:Councillor Kirton

    That the Governance and Priorities Committee recommend to City Council that an annual ad hoc Recruitment Committee including two members of City Council and the Board of Revision Secretary be established to screen applicants and make recommendations for appointment or reappointment to City Council (Recruitment Option 1).


    In Favour (5)Councillor Hill, Councillor Donauer, Councillor Gersher, Councillor Dubois, and Councillor Kirton
    Against (6)Councillor Davies, Councillor Jeffries, Mayor Clark, Councillor Loewen, Councillor Gough, and Councillor Block


    DEFEATED
  • Moved By:Mayor Clark

    That the Governance and Priorities Committee recommend to City Council that an annual ad hoc Recruitment Committee including two members of City Council, the Board of Revision Secretary, and the Board Chair, be established to screen applicants and make recommendations for appointment or reappointment to City Council (Recruitment Option 2).


    In Favour (9)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
    Against (2)Councillor Dubois, and Councillor Hill


    CARRIED
  • Moved By:Councillor Kirton

    That the Governance and Priorities Committee recommend to City Council that:

    1. The Recruitment Committee screen applicants utilizing the process outlined in Option 1: Recruitment;
    2. Each Board of Revision member complete an annual performance evaluation in the form attached at Appendix 4 (Performance Evaluation Option 1); and
    3. Individuals who have appeared before the BOR on any commercial, industrial, or multi-unit residential appeal be provided the opportunity to complete and submit an annual survey in the form attached at Appendix 5 (Performance Evaluation Option 1).

    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

A report of the City Solicitor was provided.

City Solicitor Yelland presented the report.  Commissioner Kearney Healy, Vice-Chair of the Board of Police Commissioners was in attendance to speak in support of Indigenous representation on the Board.

  • Moved By:Councillor Hill

    That the Governance and Priorities Committee recommend to City Council that the City Solicitor be instructed to amend Bylaw No. 7531, The Saskatoon Board of Police Commissioners Bylaw in accordance with option 2 to indicate that preference for one member-at-large position on the Board be given to a qualified applicant from the Indigenous community.


    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

Councillor Gersher provided the following Notice of Motion in accordance with section 129(1)(b) of Bylaw No. 9170, The Procedures and Committees Bylaw, 2014:

"WHEREAS, health care professionals have committed and dedicated their work to provide care for their communities with respect for human life and individual dignity;

WHEREAS, the World Health Organization declared COVID-19 a pandemic on March 11, 2020;

WHEREAS, physicians, nurses, health care assistants, homecare and residential care providers, paramedics, mental health providers, emergency management teams, pharmacists, and others who work in health care have served on the frontlines to protect our community through the COVID-19 pandemic when the rest of the world shut down;

WHEREAS, we recognize the cost to our health care workers has included, but is not limited to, isolation from family, sickness, tireless work days, and the loss of life of colleagues and patients;

WHEREAS, many health care workers provide voluntary education, awareness and advocacy regarding COVID-19;

WHEREAS, the sick in our community, whether afflicted with COVID-19, or suffering with another illness, are treated and tended to by devoted health care workers, who surround and support our sick loved ones when family is not allowed by their loved one’s bedside during the pandemic;

THEREFORE, BE IT RESOLVED, that on behalf of the City of Saskatoon, Saskatoon City Council extend our sincere gratitude and appreciation to all our health care workers, who continue to show heroic efforts in protecting our community during the COVID-19 pandemic; and

BE IT FURTHER RESOLVED, that the City Clerk be requested to proclaim November 1 – 8, 2021 “Health Care Worker Appreciation Week” through The Flag and Proclamations Policy; and

BE IT FURTHER RESOLVED THAT, all members of our community have a role to play in ensuring that our health care workforces are supported, protected, motivated, and equipped to deliver safe health care at all times.

BE IT FURTHER RESOLVED THAT, GPC recommend to City Council that during Health Care Worker Appreciation Week (November 1 – 8, 2021) that Health Care Workers, and their families, receive a 40% discount on visits to Leisure Centres, in appreciation and gratitude as stated in the Proclamation.”

Councillor Gersher spoke to the motion, noting amendments from the agenda version to add in the proposed date for Health Care Worker Appreciation Week, and to reflect the proper title of paramedics.  A further resolution was added to propose a leisure centre discount for health care workers and their families. Questions were responded to from members of Committee, along with General Manager, Community Services Division Lacroix.

  • Moved By:Councillor Gersher
    1. That on behalf of the City of Saskatoon, Saskatoon City Council extend sincere gratitude and appreciation to all the health care workers who continue to show heroic efforts in protecting our community during the COVID-19 pandemic; 
    2. That the City Clerk be requested to proclaim November 1 – 8, 2021, “Health Care Worker Appreciation Week” through The Flag and Proclamations Policy;
    3. That all members of our community have a role to play in ensuring that our health care workforces are supported, protected, motivated, and equipped to deliver safe health care at all times; and
    4. That the Governance and Priorities Committee recommend to City Council that during Health Care Worker Appreciation Week (November 1 – 8, 2021), Health Care Workers, and their families, receive a 40% discount on visits to Leisure Centres, in appreciation and gratitude as stated in the Proclamation.

    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

Mayor Clark spoke to discussions at the recent Big City Mayors' Caucus meetings regarding The Safe Restart Agreement, homelessness, rejuvenating Downtowns; and meetings with Prime Minister Trudeau and Ministers LeBlanc and Hussen.

An information report from the Administration was provided.

Pamela Goulden-McLeod, Director of Emergency Management Organization, presented the report and answered questions of Committee along with City Solicitor Yelland, City Manager Jorgenson, and Director of Recreation & Community Development Roberts.

  • Moved By:Mayor Clark

    That the Committee move In Camera to receive legal advice exempt to the public under Section 21 of LAFOIP.


    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    The Committee moved In Camera at 9:50 a.m. and reconvened at 10:00 a.m. to continue consideration of Item 12.2.1.


  • Moved By:Mayor Clark

    That the Administration be directed to investigate and report back the implications of developing a City Bylaw to restrict gathering sizes in Saskatoon as per the requests of SHA Medical Health Officers.


    In Favour (7)Councillor Block, Mayor Clark, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
    Against (4)Councillor Davies, Councillor Donauer, Councillor Dubois, and Councillor Hill


    CARRIED
  • Moved By:Councillor Gough

    That the report of the Fire Chief dated October 18, 2021, be received as information.


    In Favour (11)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    Item 8.1.1. was considered next.


  • Moved By:Councillor Gough

    That the Committee move In Camera to consider the following items.


    In Favour (11)Councillor Block, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Mayor Clark, Councillor Gough, Councillor Hill, Councillor Jeffries, Councillor Kirton, and Councillor Loewen


    CARRIED UNANIMOUSLY

    The public meeting recessed at 12:54 p.m.


13.1
Downtown Event and Entertainment District Advisory Group Composition (CK 225-86 x 4130-14)
 

[In Camera - Consultations/Deliberations - Section 16(1)(b) LAFOIP]

13.2
Verbal Updates
 

13.2.1
Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)
 

13.2.2
Administration
 

13.2.2.1
City Manager
 

[Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

13.3
2022 Annual Appointments - Boards, Commissions and Committees (CK 225-1 x 175-1)
 

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

NOTE - citizen appointments to statutory boards, controlled corporations, and the Saskatoon Airport Authority will be considered in December.

13.3.1
Diversity, Equity and Inclusion Advisory Committee (CK 225-83)
 

13.3.2
Municipal Heritage Advisory Committee (CK 225-18)
 

13.3.3
Public Art Advisory Committee (CK 175-58)
 

13.3.4
Saskatoon Accessibility Advisory Committee (CK 225-70)
 

13.3.5
Saskatoon Environmental Advisory Committee (CK 175-9)
 

13.3.6
Albert Community Centre Management Committee (CK 225-27)
 

13.3.8
Marr Residence Management Board (CK 225-52)
 

13.3.9
Municipal Planning Commission (CK 175-16)
 

13.3.10
P4G Saskatoon NorthPartnership for Growth (P4G) – District Planning Commission (CK
 

13.3.12
Board of Police Commissioners (CK 175-23)
 

Councillor (re)appointments only.

13.3.13
Remai Modern Art Gallery of Saskatchewan and Saskatoon Gallery andConservatory Corporation (Mendel Art Gallery) Board of Trustees (CK 175-27)
 

Councillor (re)appointments only.

13.3.14
Saskatoon Public Library Board (CK 175-19)
 

Councillor (re)appointment only.

13.3.15
SaskTel Centre Board of Directors(CK 175-31)
 

Councillor (re)appointments only.

13.3.16
TCU Place Board ofDirectors (CK 175-28)
 

Councillor (re)appointments only.

13.3.17
Board of Revision and License Appeals Board (CK 175-6 and 175-56)
 

13.3.18
City Mortgage Appeals Board and Access Transit Appeals Board (CK 175-54 and 225-67)
 

13.3.19
Development Appeals Board (CK 175-21)
 

13.3.26
Canadian Urban Transit Association Board (CUTA) (CK 225-1)
 

13.3.27
Federation of Canadian Municipalities National Board of Directors and Standing Committees (CK 155-2)
 

13.3.28
Freeway Steering Committee (CK 215-6)
 

13.3.29
International Council for Local Environmental Initiatives - Local Governments for Sustainability (ICLEI) (CK 155-22)
 

13.3.30
Leadership in Brownfield Renewal Program (LiBRe) (CK 155-2)
 

13.3.31
Meewasin Valley Authority - City Representatives (CK 180-6)
 

13.3.33
Regional Oversight Committee (CK 225-82)
 

13.3.35
Saskatchewan Urban Municipalities Association (SUMA) Board of Directors - City Representatives (CK 155-3)
 

13.3.36
Saskatoon Airport Authority - Community Consultative Committee (CK 175-43)
 

13.3.37
Saskatoon Housing Initiatives Partnership (SHIP) (CK 155-1)
 

13.3.38
Saskatoon Ideas Inc. Board of Directors (CK 600-3)
 

13.3.39
Saskatoon Prairieland Exhibition Corporation - City Representatives (CK 175-29)
 

13.3.40
Saskatoon Regional Economic Development Authority (SREDA) (CK 175-37)
 

13.3.41
South Saskatchewan River Watershed Stewards Inc. (CK 225-1)
 

13.3.42
Tourism Saskatoon Board of Directors (CK 175-30)
 

13.3.43
Wanuskewin Heritage Park Board of Directors (CK 175-33)
 

13.3.44
Defined Contribution Plan for Seasonal and Non-Permanent Part-Time Employees - Board of Trustees (CK 175-40)
 

13.3.45
General Superannuation Plan - Board of Trustees (CK 175-46)
 

13.3.46
Firefighters' Pension Fund Trustees (Original) (CK 175-17)
 

13.3.47
Saskatoon Fire Fighters’ Pension Plan – Board of Trustees (New) (CK 175-61)
 

13.3.48
Pension Benefits Committee (CK 225-55)
 

13.4
Council Code of Conduct - Complaint (CK 255-17)
 

[In Camera - Solicitor/Client Privilege; Personal Information; Investigation - Sections 14, 16(1)(b), and 21 LAFOIP]

The Committee convened In Camera at 1:30 p.m. with the following in attendance via teleconference:

  • All Committee members
  • For Items 13.1 and 13.2 - City Manager Jorgenson, Members of the Executive Leadership Team, and Dan Willems, Director of Technical Services
  • For Item 13.3 – Shellie Bryant, Deputy City Clerk, Administrative Services, in the Chamber
  • For Item 13.4 – A/City Clerk Sliva, in the Chamber; and Randy Langgard, Integrity Commissioner

City Clerk Tittemore, City Solicitor Yelland, and Committee Assistant Hudson were in attendance in the Council Chamber.

Councillor Gersher declared a conflict of interest related to a portion of Item 13.2.2. and recused herself from the related discussion.

The meeting recessed from 3:38 p.m. to 3:53 p.m.

Only Committee Members, the City Solicitor, Acting City Clerk, and Integrity Commissioner were in attendance for Item 13.4.

A motion to extend the meeting beyond 5:30 p.m. was passed.

The Committee moved to rise and report at 7:30 p.m. and reconvened publicly immediately thereafter, with all members in attendance except Councillor Hill, to reports as follows:

  • Agenda Item 13.1 - Downtown Event and Entertainment District Advisory Group Composition (CK 225-86 x 4130-14)


    Dan Willems, Director of Technical Services, was in attendance for the In Camera consideration of this matter.

    Moved By:Councillor Davies

    That the information be received and the submitted report and discussion remain In Camera under Section 16(1)(b) of LAFOIP.


    In Favour (10)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
    Absent (1)Councillor Hill


    CARRIED UNANIMOUSLY
  • Agenda Item 13.2. - Verbal Updates - 13.2.1 and 13.2.2 - Council Members and Administration

    Councillor Gersher declared a conflict of interest with respect to a portion of Verbal Update 13.2.2, and left the meeting for voting on this item.

    Moved By:Councillor Davies

    That the verbal updates of the members of Council and the City Manager be received as information and that the discussion remain In Camera under Sections 13, 15, 16, 17, 18, 21 and 28 of LAFOIP.


    In Favour (9)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
    Absent (1)Councillor Hill


    CARRIED UNANIMOUSLY
  • Agenda Item 13.3 (13.3.1 – 13.3.48) - 2022 Annual Appointments - Boards, Commissions and Committees (CK 225-1 x 175-1)

    Shellie Bryant, Deputy City Clerk, Administrative Services, was in attendance for the In Camera consideration of this matter.

    Moved By:Councillor Davies
    1. That consideration of appointments to the following be deferred to the November GPC meeting:
      • Albert Community Centre Management Committee
      • Marr Residence Management Board
      • South Saskatchewan River Watershed Stewards, Inc.
      • FCM National Board of Directors and Standing Committees; and
    2. That the recommended appointments and any further direction, as noted by the City Clerk, be forwarded to City Council’s November regular business meeting for approval and the submitted information remain In Camera under Sections 16(1)(b) and (d) and 28 of LAFOIP.

    In Favour (10)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
    Absent (1)Councillor Hill


    CARRIED UNANIMOUSLY
  • Agenda Item 13.4 – Council Code of Conduct – Complaint (CK 255-17)

    Only Committee members, the City Solicitor, Acting City Clerk, and Integrity Commissioner were in attendance for the In Camera consideration of this matter.

    Moved By:Councillor Davies

    That the information be received and the circulated documentation and discussion remain In Camera under Sections 14, 16(1)(b) and 21 of LAFOIP.


    In Favour (10)Councillor Block, Mayor Clark, Councillor Davies, Councillor Donauer, Councillor Dubois, Councillor Gersher, Councillor Gough, Councillor Jeffries, Councillor Kirton, and Councillor Loewen
    Absent (1)Councillor Hill


    CARRIED UNANIMOUSLY

The meeting adjourned at 7:35 p.m.

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