PUBLIC AGENDA
GOVERNANCE AND PRIORITIES
COMMITTEE

Monday, July 18, 2022 at 9:30 A.m. - 5:30 P.m.

Council Chamber, City Hall

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at Saskatoon.ca/write-letter-council committees. If your submission includes a
request to speak, you will be contacted by a representative from the City Clerk’s Office with further information.

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1.

CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the items with speakers be heard following Adoption of Minutes:
     • 7.1 - Jay Protz;
     • 8.2.2 - Depesh Parmar; and
  2. That the agenda be confirmed as presented.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the following Governance and Priorities Committee meetings be approved:

  • regular meeting held on June 20, 2022; and
  • special meeting held on June 22, 2022.

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

7.

REQUESTS TO SPEAK (new matters)

7.1

Jay Protz - Saskatoon Firefighters, Local 80 - Saskatoon Firefighters Donation for Ukraine

A request to speak from Jay Protz, Executive Member, Saskatoon Firefighters, Local 80, dated June 24, 2022 is provided.

• Recommendation

  That the information be received.

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Information Reports

• Recommendation

  That the reports submitted as Items 8.1.1 to 8.1.5 be received as information.

8.1.1

Rapid Housing Initiative – Considerations for Future Funding [File No. CK 750-4]

A report from the Administration is provided.

8.1.2

2021 Report on Service, Savings and Sustainability [File No. CK 430-75]

A report from the Administration is provided.

8.1.3

Update on Animal Cruelty Investigations in Saskatoon [File No. CK 151-13]

A report from the Administration is provided.

8.1.4

Inquiry - Councillor M. Loewen - Representation at Meetings from Controlled Corporations and Other External Entities [File No. CK 175-1]

A report of the City Clerk is provided.

8.1.5

Council Communications and Constituency Relations Allowance - Update to June 30, 2022 [File No. CK 230-4]

A report of the City Clerk is provided.

8.2

Approval Reports

8.2.1

2024 – 2035 Major Capital Prioritization Process [File No. CK 430-72, x1700-1, x611-3]

A report from the Administration is provided.

• Recommendation

  That the Administration be directed to develop and bring forward a 2024 – 2035 Capital Project Prioritization Process based on the approach outlined in the July 18, 2022 report of the Chief Financial Officer.

8.2.2

Ideas Inc. Lease Renewal [File No. CK 4129-22]

A report from the Administration is provided along with a request to speak from Depesh Parmar, Ideas Inc., dated July 4, 2022.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council:

  1. That the Lease and Operating Agreement between the City of Saskatoon and Ideas Inc., respecting 420 Avenue B South, be approved; and
  2. That the City Solicitor be requested to prepare the appropriate agreement and that His Worship, the Mayor, and the City Clerk be authorized to execute the agreement under the corporate seal.

8.2.3

City Agency Recruitment and Evaluation Committee Terms of Reference [File No. CK 225-87]

A report of the City Solicitor is provided.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council that the attached Terms of Reference for the new City Agency Recruitment and Evaluation Committee be approved.

8.3

Decision Reports

8.3.1

The Business Improvement Districts Bylaw, 2022 [File No. CK 175-0]

A report of the City Solicitor is provided.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council that:

  1. The following changes be made to the proposed consolidated Bylaw:
     1. That clause 11(3)(d), Board Member Responsibilities, be amended to read “advise an officer of the board or designated staff person if they are unable to attend a board meeting or general meeting”;
     2. That a subsection 3 be added to section 14, Role of the Chair and Vice-Chair, saying that “the chair may delegate any of the actions mentioned in clauses 1(b) through (e) to a board member or district staff person, as appropriate, but remains responsible to ensure that any delegated actions are taken;
     3. That section 19, Annual General Meeting, be amended so that the requirement for a BID to hold an Annual General Meeting be within a six month period following its most recent fiscal year rather than four months;
     4. That section 20, Authority of the City Manager, be deleted;
     5. That section 28, Insurance, be deleted, and that the City Solicitor’s Office shall continue to work with the BIDs regarding any insurance issues;
     6. That the BIDs be required to provide their annual report to Council by June 30 of each year;
     7. That no change be made to clause 5(a), Purpose of Districts;
     8. That no changes be made to clause 2(c) and section 24 regarding the levies except to clarify that the levy is to be paid by the tenant to the landlord and the landlord to the City;
     9. That subsection11(4) remain as currently drafted (Option 3 – Board Member Responsibilities – City Council Appointments);
     10. That subsection 18(2) remain as currently drafted to allow for notice of an annual general meeting or a general meeting to be at least 15 days (Option 1 – Annual General Meetings);
     11. That section 8 be amended to allow for the appointment of two “at large” members of the board rather than non-profit corporate appointments (Option 2 – Eligibility for Appointments);
     12. That subsection 25(3) be amended to allow for the BIDs to incur indebtedness of up to five years for the lease of office space or the lease of office equipment but limit indebtedness to the current year for other reasons but allow for exceptions on application to and approval by the Standing Policy Committee on Finance (Option 3 – Expenditures by Board);
     13. That subsection 33(3) be amended to provide that any surplus be used to support an initiative or project in the area of the former BID (Option 2 – Disestablishment of a District); and
  2. That the City Solicitor be instructed to bring forward the updated version of The Business Improvement Districts Bylaw, 2022 to City Council for its consideration.

9.

MOTIONS (notice previously given)

10.

GIVING NOTICE

11.

URGENT BUSINESS

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

12.2

Administration

13.

IN CAMERA SESSION

• Recommendation

  That the Committee move In Camera to consider the following items.

13.1

Verbal Updates

13.1.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

13.1.2

Administration

13.2

City Manager Updates

[Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

13.3

Appointment - Development Appeals Board (DAB) [File No. CK 175-21]

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.4

Resignation - Saskatoon Environmental Advisory Committee (SEAC) [File No. CK 175-9]

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

13.5

Resignation - Remai Modern Art Gallery of Saskatchewan (The Art Gallery of Saskatchewan Inc.) and Saskatoon Gallery and Conservatory Corporation Board of Trustees [File No. CK 175-27]

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b) and (d) and 28 LAFOIP]

14.

RISE AND REPORT

15.

ADJOURNMENT