PUBLIC MINUTES

STANDING POLICY COMMITTEE ON FINANCE

-
Council Chamber, City Hall
PRESENT:
  • Councillor C. Block, Chair
  • Councillor R. Donauer, Vice Chair
  • Councillor B. Dubois
  • Councillor Z. Jeffries via teleconference at 4:03 p.m..
  • Councillor D. Kirton
ABSENT:
  • His Worship Mayor C. Clark (Ex-Officio)
ALSO PRESENT:
  • Solicitor C. Bogad
  • Chief Financial Officer C. Hack
  • Deputy City Clerk S. Bryant
  • Committee Assistant V. Saini

1.
CALL TO ORDER
 

The Chair called the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis people. Roll call was confirmed.

2.
CONFIRMATION OF AGENDA
This item has attachments. 

1.City Council AGM Notice 2022.pdf
2.2022 04 28 AGM Council Package.pdf
3.2022 04 28 AGM Agenda - Motions.pdf
4.Notice of Meeting - SGCC - 05.03.22.pdf
5.SGCC AGM Meeting Package - 05.03.22.pdf
6.Notice of Meeting - AGS -05.03.22.pdf
7.AGS AGM Meeting Package - 05.03.22.pdf
  • Moved By:Councillor Donauer
    1. That Item 7.2.4 be considered following consideration of Item 7.2.6;
    2. That the Notice of Annual General Meeting - Annual General Meeting of the Saskatoon Centennial Auditorium and Convention Centre Corporation Membership be added as Urgent Business Item 8.1; 
    3. That the Notice of Annual General Meeting - The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. be added as Urgent Business Item 8.2;
    4. That the items with speakers be heard following Adoption of Minutes:
      • 6.3.1 - Stephanie Clovechok;
      • 7.2.1 - Alex Fallon; and
      • 7.2.2 - Alex Fallon.
    5. That the agenda be adopted as amended. 

    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

3.
DECLARATION OF CONFLICT OF INTEREST
 

There were no declarations of conflict of interest.

4.
ADOPTION OF MINUTES
This item has attachments. 

1.Post-Meeting Minutes - SPC-FINANCE - PUBLIC_Mar14_2022 - English.pdf
  • Moved By:Councillor Kirton

    That the minutes of regular meeting of the Standing Policy Committee on Finance held on March 14, 2022 be adopted.


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

5.
UNFINISHED BUSINESS
 

6.
COMMUNICATIONS (requiring the direction of the Committee)
 

6.1
Delegated Authority Matters
 

6.2
Matters Requiring Direction
 

6.3
Requests to Speak (new matters)
 

6.3.1
Annual Presentation from Tourism Saskatoon [File No. CK 1870-10]
This item has attachments. 

1.Communication - Stephanie Clovechok .pdf
2.6.3.1 - RTS Stephanie Clovechok - Tourism Saskatoon.pdf

A letter dated April 5, 2022 from Stephanie Clovechok, Chief Executive Officer, Tourism Saskatoon, along with a letter requesting to speak was provided, along with their 2021 Report in accordance with the annual reporting requirements for the Fee-for-Service Agreement.

Stephanie Clovechok addressed the Committee regarding the matter and responded to questions of the Committee.

  • Moved By:Councillor Kirton

    That the Standing Policy Committee on Finance recommend to City Council that the Tourism Saskatoon 2021 Report submitted under the letter dated May 5, 2022 be received as information. 


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

    Item 7.2.1 was considered next.


7.
REPORTS FROM ADMINISTRATION
 

7.1
Information Reports
 

  • Moved By:Councillor Kirton

    That the reports contained in Items 7.1.1 to 7.1.3 be received as information.


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

7.1.1
2020 Canadian Award for Financial Reporting [File No. CK 1895-3]
This item has attachments. 

1.Admin Report - 2020 Canadian Award for Financial Reporting.pdf
2.Append 1 - Letter from GFOA – Notification of 2020 Canadian Award for Financial Reporting.pdf
3.Append 2 - Canadian Award for Financial Reporting Achievement – Annual Financial Report Year Ended December 31, 2020.pdf

A report of the Chief Financial Officer was provided.

Chief Financial Officer Hack presented the report and responded to questions of the Committee.

7.1.2
Report on Investments [File No. CK 1790-3]
This item has attachments. 

1.Admin Report - Report on Investments 2021.pdf
2.Append 1 - Funds and Reserves - Composition and Market Value 2021.pdf
3.Append 2 - General Account Long-Term Investment Portfolio as of December 31, 2021.pdf

A report of the Chief Financial Officer was provided.

Chief Financial Officer Hack presented the report and responded to questions of the Committee.

7.1.3
Protection of Trees – Direct Sale of Land to Saskatchewan Cancer Agency [File No. CK 4215-1 x 4139-4]
This item has attachments. 

1.Admin Report - Landscaping Requirements on Direct Sale to Saskatchewan Cancer Agency.pdf
2.Append 1 - Location Plan showing the proposed site on College Drive.pdf
3.Append 2 - Conceptual Drawings of the proposed Saskatchewan Cancer Agency Project.pdf

A report of the Chief Financial Officer was provided.

Chief Financial Officer Hack presented the report and together with Director of Saskatoon Land Long, responded to questions of the Committee. City Solicitor Bogad and Director of Parks Crilly also responded to questions of the Committee.

Item 7.2.3 was considered next.

7.2
Approval Reports
 

7.2.1
Saskatoon Regional Economic Development Authority - 2021/2022 Report [File No. CK 1870-10]
This item has attachments. 

1.Saskatoon Regional Economic Development Authority - 2021 2022 Report.pdf
2.Append 1 - SREDA KPI’s for 2021(1).pdf
3.Append 2 - SREDA 2022 Annual Report - 2022 Targets and Budget(1).pdf
4.7.2.1 - RTS - Alex Fallon_Redacted.pdf

A report of the Chief Financial Officer was provided along with a request to speak from Alex Fallon dated March 28, 2022.

Chief Financial Officer Hack introduced the report. Alex Fallon addressed the committee regarding the matter and responded to questions of the Committee.

  • Moved By:Councillor Donauer

    That the Standing Policy Committee on Finance recommend to City Council:

    1. That a bonus payment of $119,375 to SREDA be approved; and
    2. That SREDA’s 2022 Key Performance Indicators and Targets be approved.

    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

    Item 7.2.2 was considered next.


7.2.2
Saskatoon Regional Economic Development Authority - Business Incentives - 2022 Tax Abatements [File No. CK 3500-13]
This item has attachments. 

1.Admin Report - SREDA – Business Incentives – 2021 Tax Abatements.pdf
2.Append 1 - Letter from Terra Penner, Manager of Operations for SREDA dated March 14, 2022.pdf
3.Append 2 - 2022 Estimated Economic Incentives.pdf
4.7.2.1 - RTS - Alex Fallon_Redacted(1).pdf

A report of the Chief Financial Officer was provided along with a request to speak from Alex Fallon dated March 28, 2022.

Chief Financial Officer Hack introduced the report. Alex Fallon addressed the committee regarding the matter and responded to questions of the Committee. 

  • Moved By:Councillor Dubois

    That the Standing Policy Committee on Finance recommend to City Council that the incentive abatements as determined by the Saskatoon Regional Economic Development Authority be approved.


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

    Item 7.1.1 was considered next.


7.2.3
2022 Commercial Appeal Contingency [File No. CK 1625-1 x 1905-5]
This item has attachments. 

1.Admin Report - 2022 Commercial Appeal Contingency .pdf
2.Append 1 - Letter from the Saskatoon Chamber of Commerce and the NSBA, dated March 25, 2022.pdf

A report of the Chief Financial Officer was provided.

Chief Financial Officer Hack presented the report.

  • Moved By:Councillor Donauer

    That the Standing Policy Committee on Finance recommend to City Council that a $1,500,000 appeal contingency be added to the property tax levy for the Commercial/Industrial property class for 2022.


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

7.2.4
Preliminary Year-End Results – December 31, 2021 [File No. CK 1704-1]
This item has attachments. 

1.Admin Report - Preliminary Year-End Results - December 31, 2021.pdf
2.Append 1 - Preliminary Financial Results–Year Ending December 31, 2021.pdf
3.Append 2 - Detailed Overview of Preliminary Year-End Financial Results.pdf
4.Append 3 - Saskatoon Water and Wastewater Utility Rates and Return on Investment.pdf

A report of the Chief Financial Officer was provided. 

Chief Financial Officer Hack introduced the report. Director of Finance Smith presented with a PowerPoint and responded to questions of the Committee.

  • Moved By:Councillor Donauer

    That the Standing Policy Committee on Finance recommend to City Council:

    1. That the following transfers to reserves be waived and the surpluses remain within the programs to help offset the corporate deficit:
      1. $57,700 to the Animal Service Reserve;
      2. $274,215 to the Reserve for Unexpended Youth Sports Subsidy Funds;
      3. $714,030 to the Parks Division Grounds Maintenance Stabilization Reserve;
      4. $11,563 to the Impoundment Program Stabilization Reserve;
    2. That $3,711,105 contingency from the reallocation of the Canada Community Building Funds be transferred from contingency to help offset the deficit;
    3. That an additional Return on Investment (ROI) is paid from the Water and Wastewater Utility in the amount of $1,720,300 to help offset the corporate deficit; and
    4. That the remaining deficit of $1,107,218 be transferred from the Fiscal Stabilization Reserve to balance the budget.

    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

7.2.5
Request to Amend License Agreement with Canadian Pacific Rail for West Central Multi-Use Corridor Expansion [File No. CK 6000-5]
This item has attachments. 

1.Admin Report - Request to Amend License Agreement with Canadian Pacific Rail for West Central Multi-Use Corridor Expansion.pdf
2.Append 1 - Licensed Areas.pdf
3.Append 2 - Overall WCMUC Plan.pdf

A report of the General Manager, Transportation and Construction was provided. 

Chief Financial Officer Hack introduced the report.

  • Moved By:Councillor Kirton

    That the Standing Policy Committee on Finance recommend to City Council:

    1. That the license agreement with Canadian Pacific Rail be amended to accommodate the expansion of the West Central Multi-Use Corridor as outlined in this report; and
    2. That the City Solicitor be requested to amend the agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

7.2.6
Internal Audit Reserve Transfer – Year End 2021 [File No. 1600-3 x 1704-1]
This item has attachments. 

1.Admin Report - Internal Audit Reserve Transfer - Year End 2021.pdf

A report of the City Internal Auditor was provided.

Internal City Auditor Saleem presented the report. 

  • Moved By:Councillor Dubois

    That the Standing Policy Committee on Finance recommend to City Council that the transfer to the Internal Audit Program Reserve of the unspent amount of $225,104.55 for the City Internal Auditor’s Office be waived for the year ended December 31, 2021. 


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

7.3
Decision Reports
 

8.
URGENT BUSINESS
 

8.1
Notice of Annual General Meeting - Annual General Meeting of the Saskatoon Centennial Auditorium and Convention Centre Corporation Membership [File No.CK 175-28]
This item has attachments. 

1.City Council AGM Notice 2022(1).pdf
2.2022 04 28 AGM Council Package(1).pdf
3.2022 04 28 AGM Agenda - Motions(1).pdf

A letter dated April 7, 2022 from Tammy Sweeney, Chief Executive Officer, TCU Place Saskatoon's Arts & Convention Centre regarding the Notice of the Annual General Meetings of the Saskatoon Centennial Auditorium and Convention Centre Corporation and the Saskatoon Centennial Auditorium Foundation was provided.

Chief Financial Officer Hack introduced the item. 

  • Moved By:Councillor Kirton

    That the Standing Policy Committee on Finance recommend to City Council that the City of Saskatoon, being a member of both the Saskatoon Centennial Auditorium Convention Centre Corporation Board of Directors and the Saskatoon Centennial Auditorium Foundation Board of Directors appoint Mayor Charlie Clark, or in his absence, Councillor Bev Dubois or Councillor David Kirton of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meetings of the members of the Saskatoon Centennial Auditorium Convention Centre Corporation and the Saskatoon Centennial Auditorium Foundation, to be held on the 28th day of April, 2022, or at any adjournment or adjournments thereof.


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

8.2
Notice of Annual General Meetings – The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. [File No. CK. 175-27]
This item has attachments. 

1.Notice of Meeting - SGCC - 05.03.22(1).pdf
2.Notice of Meeting - AGS -05.03.22(1).pdf
3.SGCC AGM Meeting Package - 05.03.22(1).pdf
4.AGS AGM Meeting Package - 05.03.22(1).pdf

A letter dated April 11, 2022 from Brenda McLean, Executive Assistant, Remai Modern Art Gallery of Saskatchewan, regarding the Notice of the Annual General Meetings of The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. was provided.

Chief Financial Officer Hack introduced the item.

  • Moved By:Councillor Kirton

    That the Standing Policy Committee on Finance recommend to City Council that the City of Saskatoon, being a member of both The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc., appoint Charlie Clark, or in his absence, Councillor Mairin Loewen or Councillor Sarina Gersher of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meetings of the members of The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. to be held on the 3rd day of May 2022 or at any adjournment or adjournments thereof.


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

9.
MOTIONS (notice previously given)
 

10.
GIVING NOTICE
 

Councillor Dubois gave the following Notice of Motion:

“TAKE NOTICE that at the next regular meeting of the Standing Policy Committee on Finance, I will move the following motion: ‘Whereas the Standing Policy Committee on Finance considered a report at its meeting on November 8, 2021 regarding a conditional sale of land located at 1036 College Drive to the Saskatoon Cancer Agency;

And whereas, Committee resolved that three healthy trees located on the site be maintained and protected as part of the transaction;

And whereas, the Administration has confirmed that maintaining and protecting the three trees is neither possible nor desirable;

Be it resolved that:

1. Committee rescind the following motion passed at the November 8, 2021 meeting of the Standing Policy Committee on Finance:

3. That during the site plan review, that the Administration ensure that the three healthy trees are maintained and protected as part of the transaction.”

11.
IN CAMERA SESSION
 

  • Moved By:Councillor Donauer

    ​That the following items be considered In Camera.


    In Favour: (4)Councillor Donauer, Councillor Block, Councillor Dubois, and Councillor Kirton
    Absent (2)Councillor Jeffries, and Mayor C. Clark


    CARRIED UNANIMOUSLY

11.1
Land Matter [File No. CK 4020-1 x 650-1]
 

11.2
City Internal Auditor Updates [File No. CK 1600-3]
 

11.3
Personnel Review [File No. CK 1600-3]
 

12.
RISE AND REPORT
 

The Standing Policy Committee on Finance convened In Camera at 3:17 p.m. via teleconference hosted in the Council Chamber with all members of Committee present, with the exception of Mayor Clark.  Councillor Jeffries joined the meeting at 4:03 p.m. during item 11.2

The following members of the Administration were also in attendance:  CFO Hack; Solicitor Bogad; Deputy City Clerk Bryant; City Manager Jorgenson; General Manager, Community Services Lacroix; Fire Chief Hackl.  Director of Saskatoon Land Long for item 11.1

City Internal Auditor Saleem was also in attendance.

Members of the Administration with the exception of Solicitor Bogad and Deputy Clerk Bryant were excused for items 11.2.

City Internal Auditor and Solicitor Bogad were then excused for item 11.3

The In Camera portion of the meeting concluded at 4:22 p.m.

The Committee reconvened publicly at 4:26 p.m. with all members of Committee present with the exception of Mayor Clark.

The Committee reports further as follows:

11.1    Land Matter [File No. CK 4020-1 x 650-1]

Moved By: Councillor Donauer

  1. That the information and discussion remain In Camera under Section 17 (1)(d) and (e) of LAFOIPP.

In Favour: (5): Councillor Block, Councillor Donauer, Councillor Dubois Councillor Jeffries, and Councillor Kirton
Absent (1):  Mayor C. Clark

CARRIED UNANIMOUSLY

 

11.2    City Internal Auditor Updates [File No. CK 1600-3]

Moved By: Councillor Donauer

  1. That the information and discussion remain In Camera under Section 19 of LAFOIPP.

In Favour: (5): Councillor Block, Councillor Donauer, Councillor Dubois Councillor Jeffries, and Councillor Kirton
Absent (1):  Mayor C. Clark

CARRIED UNANIMOUSLY

 

11.3    Personnel Review [File No. CK 1600-3]

Moved By: Councillor Donauer

  1. That the information and discussion remain In Camera under Section 16(1)(c) and (d) of LAFOIPP.

In Favour: (5): Councillor Block, Councillor Donauer, Councillor Dubois Councillor Jeffries, and Councillor Kirton, 
Absent (1):  Mayor C. Clark

CARRIED UNANIMOUSLY

13.
ADJOURNMENT
 

The meeting adjourned at 4:31 p.m.

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