PUBLIC MINUTES

STANDING POLICY COMMITTEE ON PLANNING,

DEVELOPMENT AND COMMUNITY SERVICES

Monday, August 15, 2022 at 9:30 A.m. - 1:00 P.m.

Council Chamber, City Hall

PRESENT:

• Councillor T. Davies, Chair
• Councillor M. Loewen, Vice-Chair
• Councillor S. Gersher
• Councillor H. Gough
• His Worship, Mayor C. Clark (Ex-Officio)

ABSENT:

• Councillor C. Block

ALSO PRESENT:

• Councillor B. Dubois, via teleconference at 10:14 a.m.
• Councillor D. Kirton, via teleconference
• General Manager, Community Services L. Lacroix
• Solicitor J. Manastyrski
• Deputy City Clerk S. Bryant
• Committee Assistant P. Walter

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1.

CALL TO ORDER

The Chair called the meeting to order on Treaty Six Territory and the Traditional Homeland of the Métis people. Roll call was taken.

2.

CONFIRMATION OF AGENDA

• Moved By: Councillor Gough
  1. That the letter from Chris Friesen, dated August 12, 2022 be added to Item 6.2.2;
  2. That the request to speak from Peggy Sarjeant, Saskatoon Heritage Society, dated August 12, 2022 be added to Item 7.1.2;
  3. That the request to speak from Priscilla Johnstone, Saskatoon Housing Initiatives Partnership, dated August 12, 2022 be added to Item 7.2.2;
  4. That the letter from Cary Tarasoff, dated August 14, 2022 be added to Item 7.2.4;
  5. That the items with speakers be heard following Unfinished Business:
     • 7.1.2 - Peggy Sarjeant;
     • 7.2.2 - Priscilla Johnstone
     • 7.2.4 - Depesh Parmar; and
  6. That the agenda be confirmed as amended.
  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

3.

DECLARATION OF CONFLICT OF INTEREST

There were no declarations of conflict of interest.

4.

ADOPTION OF MINUTES

• Moved By: Councillor Gersher

  ​That the minutes of the following Standing Policy Committee on Planning, Development and Community Services meetings be approved:

  • regular meeting held on June 13, 2022; and
  • special meeting held on June 16, 2022.
  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

5.

UNFINISHED BUSINESS

5.1

Referral List – Standing Policy Committee on Planning, Development and Community Services [CK. 225-76]

The Standing Policy Committee on Planning, Development and Community Services at its meeting held on June 13, 2022, deferred this matter to this meeting. A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report and responded to questions of the Committee.

• Moved By: Councillor Loewen

  That the information be received.

  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

  Item 7.1.2 was considered next.

  
  

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.1.1

Civic Naming Committee – Second Quarter Report 2022 [CK. 6310-1]

A report of the Civic Naming Committee was provided.

General Manager, Community Services Lacroix introduced the item.

• Moved By: Councillor Gough
  1. That the following be added to the Names Master List (Unassigned):
     - ‘Besse’; and
  2. That the report of the General Manager, Community Services Division dated June 23, 2022, be forwarded to City Council for information.
  
  

  In Favour: (5)	Councillor Davies, Mayor C. Clark, Councillor Loewen, Councillor Gough, and Councillor Gersher
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

6.2

Matters Requiring Direction

6.2.1

Civic Naming Committee - Potential Shakamohtaa Street Renaming [CK. 6310-1]

A report of the Civic Naming Committee was provided.

General Manager, Community Services Lacroix introduced the item.

• Moved By: Councillor Gersher

  That the Standing Policy Committee on Planning, Development and Community Services forward the June 28, 2022 report of the General Manager, Community services to City Council recommending the following:

  1. That the request to rename Shakamohtaa Street be approved and that Administration apply a name from the Names Master List to this street;
  2. That Administration work with the Métis community to identify an appropriate name to recommend for addition to the Names Master List and subsequent application to a new street; and
  3. That the City Solicitors Office be directed to prepare the appropriate bylaw for the street name change.
  
  

  In Favour: (5)	Councillor Davies, Mayor C. Clark, Councillor Loewen, Councillor Gough, and Councillor Gersher
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

6.2.2

Chris Friesen - Propose No Drones Over City Property Bylaw [CK. 370-1]

Letters from Chris Friesen dated June 6, 2022 and August 12, 2022 were provided.

General Manager, Community Services Lacroix introduced the item.

• Moved By: Councillor Gersher

  That the information be received.

  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

6.2.3

Jason Aebig and Brent Penner - Greater Saskatoon Chamber of Commerce and Downtown Saskatoon - Approval for New Shelter Facilities [CK. 750-6]

A letter from Jason Aebig, Chief Executive Officer, Greater Saskatoon Chamber of Commerce and Brent Penner, Executive Director, Downtown Saskatoon, dated July 27, 2022 was provided.

General Manager, Community Services Lacroix introduced the item and responded to questions of the Committee.

• Moved By: Councillor Gough

  That the letter be referred to the Administration to join to the file on upcoming reporting on possible bylaw changes concerning on-site space requirements for future shelter facilities.

  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

6.3

Requests to Speak (new matters)

7.

REPORTS FROM ADMINISTRATION

7.1

Information Reports

7.1.1

Provincial Sales Tax: Application to Recreation Admission Fees [CK. 1720-3]

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report and responded to questions of the Committee along with Director of Recreation and Community Development Roberts.

• Moved By: Councillor Gough

  That the information be received.

  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY
• Moved By: Mayor C. Clark

  That the report be forwarded to Saskatchewan Urban Municipalities Association and City Mayor Caucus.

  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

7.1.2

Roxy Theatre – 320 20th Street West – Potential for Municipal Heritage Property Designation [CK. 710-1]

A report of the Administration was provided along with a request to speak from Peggy Sarjeant, Saskatoon Heritage Society, dated August 12, 2022.

General Manager, Community Services Lacroix presented the report and responded to questions of the Committee.

Peggy Sarjeant, Saskatoon Heritage Society, addressed the Committee regarding the matter. She provided a copy of her presentation following the meeting.

• Moved By: Councillor Gough

  That the information be received.

  
  

  In Favour: (5)	Councillor Davies, Mayor C. Clark, Councillor Loewen, Councillor Gough, and Councillor Gersher
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

  Item 7.2.2 was considered next.

  
  

7.1.3

2021 Year-End Report – Parks Department [CK. 430-34]

A report of the Administration was provided.

Director of Parks Crilly presented report and responded to questions of the Committee.

Councillor Kirton excused himself from the meeting at 11:24 a.m.

• Moved By: Councillor Gough

  That the information be received.

  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

7.1.4

2021 Year in Review Saskatoon Fire Department [CK. 430-4]

A report of the Fire Chief was provided.

Fire Chief Hackl presented the report and responded to questions of the Committee.

• Moved By: Councillor Gough

  That the information be received.

  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

7.2

Approval Reports

7.2.1

Urban Planning and Development Program Enhancements Budget Adjustment – Enforcement Workflows [CK. 261-15, x1702-1]

A report from the Administration was provided.

General Manager, Community Services Lacroix presented the report.

• Moved By: Mayor C. Clark

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council that an additional $343,000 in funding be allocated to Capital Project 2169 Urban Planning and Development Program Enhancements and be funded as outlined in the August 15, 2022 report of the General Manager, Community Services.

  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

7.2.2

Saskatoon Housing Initiatives Partnership – Proposed Service Contract – Implementation of Saskatoon’ s Homelessness Action Plan [CK. 750-6]

A report of the Administration was provided along with a request to speak from Priscilla Johnstone, Saskatoon Housing Initiatives Partnership, dated August 12, 2022.

General Manager, Community Services Lacroix presented the report and responded to questions of the Committee. 

Priscilla Johnstone, Executive Director, Saskatoon Housing Initiatives Partnership addressed the Committee regarding the matter and responded to questions of the Committee.

Councillor Dubois joined the meeting at 10:14 a.m.

• Moved By: Councillor Gough

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

  1. That the City of Saskatoon enter into a 16-month service contract, beginning September 1, 2022, with the Saskatoon Housing Initiatives Partnership to continue implementation of Saskatoon’s Homelessness Action Plan;
  2. That the City Solicitor be requested to draft the necessary agreement with the Saskatoon Housing Initiatives Partnership and that His Worship the Mayor and the City Clerk be authorized to execute the agreement, under the Corporate Seal; and
  3. That following execution of the contract and within six months, Administration report back to the Standing Policy Committee on Planning, Development and Community Services outlining more specifically the evaluation framework for the contract including specific key performance indicators with emphasis on implementation of the Homelessness Action Plan and any updates about learnings from coordinated access implementation.
  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

  Item 7.2.4 was considered next.

  
  

7.2.3

Budget Adjustment Request – Capital Project P.02379 Fire – Major Apparatus Replacement Aerial [CK 430-72, x2500-1]

A report of the Fire Chief was provided.

General Manager, Community Services Lacroix presented the report.

• Moved By: Councillor Loewen

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

  1. That a budget increase to Capital Project P.02379 Fire-Major Apparatus Replacement, for an Aerial, in the amount of $161,000 be approved; and
  2. That the budget adjustment be funded from the Fire Apparatus Reserve.
  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

7.2.4

Lease to Manage the Farmers’ Market Building [CK. 4129-22, x600-3]

A report from the Administration was provided along with a request to speak from Depesh Parmar, Ideas Inc and a letter from Cary Tarasoff, dated August 14, 2022.

General Manager, Community Services Lacroix presented the report and responded to questions of the Committee along with Solicitor Manastyrski.

Depesh Parmar, Ideas Inc. provided a PowerPoint and responded to questions of the Committee.

• Moved By: Councillor Gough

  That the Standing Policy Committee on Planning, Development and Community Services recommend to City Council:

  1. That the City enter into a lease agreement with Ideas Inc. to operate the public market within the Farmers’ Market Building, located at 414 Avenue B South in River Landing, based on the terms outlined in the August 15, 2022 report of the General Manager, Community Services;
  2. That a five-year tax exemption, estimated at $53,162, based on the increasing scale outlined in Appendix 2, be approved;
  3. That the City Solicitor be requested to prepare the appropriate agreements and that His Worship the Mayor and the City Clerk be authorized to execute the agreements under the Corporate Seal; and
  4. The City Council approve the post budget request for a 2022 capital project at a cost of $150,000, for the purchase of furnishings for the common areas, funded 50% from the Reserve for Capital Expenditures and 50% by Ideas Inc. as a private contribution.
  
  

  In Favour: (5)	Councillor Davies, Councillor Loewen, Councillor Gersher, Councillor Gough, and Mayor C. Clark
  Absent: (1)	Councillor Block

  
  
  
  CARRIED UNANIMOUSLY

  The meeting recessed at 10:56 a.m. and reconvened at 11:06 a.m. with all members of the Committee in attendance with the exception of Councillor Block.

  Item 6.1.1 was considered next.

  
  

7.3

Decision Reports

8.

MOTIONS (notice previously given)

9.

GIVING NOTICE

10.

URGENT BUSINESS

11.

IN CAMERA SESSION (if required)

12.

ADJOURNMENT

The meeting adjourned at 11:50 a.m.