REVISED AGENDA
STANDING POLICY COMMITTEE ON FINANCE
PUBLIC MEETING

Tuesday, April 12, 2022 at 2:00 P.m. - 5:30 P.m.

Council Chamber, City Hall

Committee Members:

• Councillor C. Block, Chair, 
• Councillor R. Donauer, Vice Chair, 
• Councillor B. Dubois, 
• Councillor Z. Jeffries, 
• Councillor D. Kirton, 
• and His Worship Mayor C. Clark (Ex-Officio)

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1.

CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That Item 7.2.4 be considered following consideration of Item 7.2.6;
  2. That the Notice of Annual General Meeting - Annual General Meeting of the Saskatoon Centennial Auditorium and Convention Centre Corporation Membership be added as Urgent Business Item 8.1; 
  3. That the Notice of Annual General Meeting - The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. be added as Urgent Business Item 8.2;
  4. That the items with speakers be heard following Adoption of Minutes:
     • 6.1.1 - Stephanie Clovechok;
     • 7.2.1 - Alex Fallon; and
     • 7.2.2 - Alex Fallon.
  5. That the agenda be adopted as amended. 

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of regular meeting of the Standing Policy Committee on Finance held on March 14, 2022 be adopted.

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Delegated Authority Matters

6.2

Matters Requiring Direction

6.3

Requests to Speak (new matters)

6.3.1

Annual Presentation from Tourism Saskatoon [File No. CK 1870-10]

A letter dated April 5, 2022 from Stephanie Clovechok, Chief Executive Officer, Tourism Saskatoon, along with a letter requesting to speak is provided, along with their 2021 Report in accordance with the annual reporting requirements for the Fee-for-Service Agreement.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that the Tourism Saskatoon 2021 Report submitted under the letter dated May 5, 2022 be received as information. 

7.

REPORTS FROM ADMINISTRATION

7.1

Information Reports

• Recommendation

  That the reports contained in Items 7.1.1 to 7.1.3 be received as information.

7.1.1

2020 Canadian Award for Financial Reporting [File No. CK 1895-3]

A report of the Chief Financial Officer is provided.

7.1.2

Report on Investments [File No. CK 1790-3]

A report of the Chief Financial Officer is provided.

7.1.3

Protection of Trees – Direct Sale of Land to Saskatchewan Cancer Agency [File No. CK 4215-1 x 4139-4]

A report of the Chief Financial Officer is provided.

7.2

Approval Reports

7.2.1

Saskatoon Regional Economic Development Authority - 2021/2022 Report [File No. CK 1870-10]

A report of the Chief Financial Officer is provided along with a request to speak from Alex Fallon dated March 28, 2022.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That a bonus payment of $119,375 to SREDA be approved; and
  2. That SREDA’s 2022 Key Performance Indicators and Targets be approved.

7.2.2

Saskatoon Regional Economic Development Authority - Business Incentives - 2022 Tax Abatements [File No. CK 3500-13]

A report of the Chief Financial Officer is provided along with a request to speak from Alex Fallon dated March 28, 2022.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that the incentive abatements as determined by the Saskatoon Regional Economic Development Authority be approved.

7.2.3

2022 Commercial Appeal Contingency [File No. CK 1625-1 x 1905-5]

A report of the Chief Financial Officer is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that a $1,500,000 appeal contingency be added to the property tax levy for the Commercial/Industrial property class for 2022.

7.2.4

Preliminary Year-End Results – December 31, 2021 [File No. CK 1704-1]

A report of the Chief Financial Officer is provided. 

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That the following transfers to reserves be waived and the surpluses remain within the programs to help offset the corporate deficit:
     1. $57,700 to the Animal Service Reserve;
     2. $274,215 to the Reserve for Unexpended Youth Sports Subsidy Funds;
     3. $714,030 to the Parks Division Grounds Maintenance Stabilization Reserve;
     4. $11,563 to the Impoundment Program Stabilization Reserve;
  2. That $3,711,105 contingency from the reallocation of the Canada Community Building Funds be transferred from contingency to help offset the deficit;
  3. That an additional Return on Investment (ROI) is paid from the Water and Wastewater Utility in the amount of $1,720,300 to help offset the corporate deficit; and
  4. That the remaining deficit of $1,107,218 be transferred from the Fiscal Stabilization Reserve to balance the budget.

7.2.5

Request to Amend License Agreement with Canadian Pacific Rail for West Central Multi-Use Corridor Expansion [File No. CK 6000-5]

A report of the General Manager, Transportation and Construction is provided. 

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council:

  1. That the license agreement with Canadian Pacific Rail be amended to accommodate the expansion of the West Central Multi-Use Corridor as outlined in this report; and
  2. That the City Solicitor be requested to amend the agreement and that His Worship the Mayor and the City Clerk be authorized to execute the agreement under the Corporate Seal.

7.2.6

Internal Audit Reserve Transfer – Year End 2021 [File No. 1600-3 x 1704-1]

A report of the City Internal Auditor is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that the transfer to the Internal Audit Program Reserve of the unspent amount of $225,104.55 for the City Internal Auditor’s Office be waived for the year ended December 31, 2021. 

7.3

Decision Reports

8.

URGENT BUSINESS

8.1

Notice of Annual General Meeting - Annual General Meeting of the Saskatoon Centennial Auditorium and Convention Centre Corporation Membership [File No.CK 175-28]

A letter dated April 7, 2022 from Tammy Sweeney, Chief Executive Officer, TCU Place Saskatoon's Arts & Convention Centre regarding the Notice of the Annual General Meetings of the Saskatoon Centennial Auditorium and Convention Centre Corporation and the Saskatoon Centennial Auditorium Foundation is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that the City of Saskatoon, being a member of both the Saskatoon Centennial Auditorium Convention Centre Corporation Board of Directors and the Saskatoon Centennial Auditorium Foundation Board of Directors appoint Mayor Charlie Clark, or in his absence, Councillor Bev Dubois or Councillor David Kirton of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meetings of the members of the Saskatoon Centennial Auditorium Convention Centre Corporation and the Saskatoon Centennial Auditorium Foundation, to be held on the 28th day of April, 2022, or at any adjournment or adjournments thereof.

8.2

Notice of Annual General Meetings – The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. [File No. CK. 175-27]

A letter dated April 11, 2022 from Brenda McLean, Executive Assistant, Remai Modern Art Gallery of Saskatchewan, regarding the Notice of the Annual General Meetings of The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. is provided.

• Recommendation

  That the Standing Policy Committee on Finance recommend to City Council that the City of Saskatoon, being a member of both The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc., appoint Charlie Clark, or in his absence, Councillor Mairin Loewen or Councillor Sarina Gersher of the City of Saskatoon, in the Province of Saskatchewan, as its proxy to vote for it on its behalf at the Annual General Meetings of the members of The Saskatoon Gallery and Conservatory Corporation and The Art Gallery of Saskatchewan Inc. to be held on the 3rd day of May 2022 or at any adjournment or adjournments thereof.

9.

MOTIONS (notice previously given)

10.

GIVING NOTICE

11.

IN CAMERA SESSION

• Recommendation

  ​That the following items be considered In Camera.

11.1

Land Matter [File No. CK 4020-1 x 650-1]

(In Camera - Economical/Financial - Land  Section 17 (1)(d) and (e) of LAFOIPP)

11.2

City Internal Auditor Updates [File No. CK 1600-3]

(In Camera - Audits and Tests, Section 19 of LAFOIPP)

This is a standing item on the agenda.  

11.3

Personnel Review [File No. CK 1600-3]

[In Camera - Labour/Personnel Matters (Sections 16(1)(c) and (d) LAFOIPP)]

12.

RISE AND REPORT

13.

ADJOURNMENT