REVISED PUBLIC AGENDA
GOVERNANCE AND PRIORITIES
COMMITTEE

Monday, August 23, 2021 at 9:30 A.m. - 5:30 P.m.

Via Teleconference Hosted in the Council Chamber, Saskatoon City Hall

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1.

CALL TO ORDER

2.

CONFIRMATION OF AGENDA

• Recommendation
  1. That the following be added to Item 8.1.1:
     • request to speak from Diane Bentley, Hudson Bay Park/Mayfair/Kelsey Woodlawn Community Association, dated August 22, 2021, be added to Item 8.1.1; 
     • request to speak from Cameron Choquette, Saskatchewan Landlord Association, dated August 22, 2021;
     • comments from Roman Todos and Lenore Swystun, Caswell Hill Community Association, dated August 22, 2021;
  2. That the following be added to Item 8.1.6:
     • request to speak from Trevor Maber, Board Chair, TCU Place, dated August 19, 2021; 
     • comments from Keith Moen, Executive Director, NSBA, dated August 20, 2021;
     • comments from Brent Penner, Executive Director, Downtown Saskatoon, dated August 20, 2021;
     • comments from Jason Aebig, CEO, the Chamber dated August 23, 2021;
     • comments from Stephanie Clovechok, CEO, Tourism Saskatoon dated August 23, 2021;
  3. That comments from Cameron Choquette, CEO, Saskatchewan Landlord Association, dated August 23, 2021, be considered with Item 8.1.8;
  4. That comments from Jason Aebig, CEO, the Chamber dated August 23, 2021, be considered with Item 8.1.11;
  5. That comments from Jason Aebig, CEO, the Chamber dated August 23, 2021, be considered with Item 8.3.1;
  6. That the matters with speakers be considered following adoption of the minutes:
     • Item 8.1.1 -
       Diane Bentley
       Cameron Choquette
     • Item 8.1.6 - Trevor Maber; and
  7. That the agenda be confirmed as amended.

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of the Governance and Priorities Committee meeting held on July 19, 2021, be adopted.

5.

UNFINISHED BUSINESS

6.

COMMUNICATIONS (requiring the direction of the Committee)

6.1

Police Funding (CK 1711-2)

An email dated July 1, 2021, from Jill Pavlin, is attached.  

A copy of this communication has been provided to the Board of Police Commissioners. 

• Recommendation

  That the information be received.

6.2

Invitation - World Circular Economy Forum (WCEF) Accelerator Session - 100 Mayor Commitment (CK 100-1)

An email dated July 21, 2021, from Jodi Houston, Circular Innovation Council, is attached.

• Recommendation

  That the Committee provide direction.

6.3

Request for Journalism-Support Motion (CK 150-1)

An email dated August 3, 2021, from Mirko Petricevic, ink-stainedwretches.org, is attached. 

• Recommendation

  That the Committee provide direction.

7.

REQUESTS TO SPEAK (new matters)

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Information Reports

• Recommendation

  That the reports contained in Items 8.1.1. to 8.1.11. be received as information.

8.1.1

Property Maintenance Inspection Increased Staffing (CK 4400-1 x 1700-1)

A report of the Fire Chief is attached, along with the following:

• request to speak from Diane Bentley, Hudson Bay Park/Mayfair/Kelsey Woodlawn Community Association, dated August 22, 2021;
• request to speak from Cameron Choquette, Saskatchewan Landlord Association, dated August 22, 2021; and
• comments from Roman Todos and Lenore Swystun, Caswell Hill Community Association, dated August 22, 2021

8.1.2

Consolidated City Centre School Implications (CK 606-4 x 610-9)

A report from the Administration is attached.

8.1.3

Albert Community Centre Funding Options (CK 710-8 x 1700-1)

A report from the Administration is attached.

8.1.4

Curbside Organics Collection: Affordability Threshold and Triple Bottom Line Approach to Tendering Collections (CK 7830-7)

A report from the Administration is attached.

8.1.5

Solid Waste Program Funding Models: Implications and Considerations for Change (CK 7830-1)

A report from the Administration is attached.

8.1.6

Downtown Event and Entertainment District – Project Governance (CK 4130-14)

A report from the Administration is attached, along with the following:

• request to speak from Trevor Maber, Board Chair, TCU Place, dated August 19, 2021; 
• comments from Keith Moen, Executive Director, NSBA, dated August 20, 2021;
• comments from Brent Penner, Executive Director, Downtown Saskatoon, dated August 20, 2021;
• comments from Jason Aebig, CEO, the Chamber dated August 23, 2021; and
• comments from Stephanie Clovechok, CEO, Tourism Saskatoon dated August 23, 2021

8.1.7

Enhanced Service Level Options for Snow Grading and Removal – August 2021 Update (CK 116-2 x 6290-1)

A report from the Administration is attached.

8.1.8

Rapid Housing Initiative (CK 750-4)

A report from the Administration is attached, along with comments from Cameron Choquette, CEO, Saskatchewan Landlord Association, dated August 23, 2021.

8.1.9

Corporate Asset Management Update (CK 1295-1)

A report from the Administration is attached.

8.1.10

2022/2023 Multi-Year Business Plan and Budget Process – Revised Timeline (CK 430-72 x 1700-0)

A report from the Administration is attached.

8.1.11

2022/2023 Business Plan and Budget Options (CK 430-72 x 1700-1)

A report from the Administration is attached, along with comments from Jason Aebig, CEO, the Chamber dated August 23, 2021.

8.2

Approval Reports

8.3

Decision Reports

8.3.1

2021 Property Tax Penalty Rate Adjustment (CK 1920-1 x 1615-1)

A report from the Administration is attached, along with comments from Jason Aebig, CEO, the Chamber dated August 23, 2021.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council that Option 4: Maintain the Status Quo, be approved.

8.3.2

Leave of Absence Policy (CK 4690-0)

A report of the City Solicitor is attached.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council:

  1. That maternity and parental leaves be made available to members of Council under a leave of absence policy to be adopted by Council (Recommendation 2 of the SMRC);
  2. That the leave of absence policy define the eligibility for maternity leave as a member of Council who is away from work because they are pregnant, have recently given birth, or are the primary caregiver of an adopted child and the eligibility for parental leave as a member of Council who is the parent of a newborn or newly adopted child (Recommendation 3 of the SMRC);
  3. That the leave of absence policy provide that members of Council should provide six weeks’ written notice to the Mayor and the City Manager of their intention to take a maternity or parental leave and that the Mayor should provide six weeks’ written notice to the City Manager of their intention to a take a maternity or parental leave whenever possible (Recommendation 4 of the SMRC);
  4. That the leave of absence policy provide that each member of Council prepare a written plan setting out the details of how the member’s duties will be covered during the leave and submit the plan to the Mayor and City Manager, in the case of members of Council, and, in the case of the Mayor, the City Manager for review and feedback (Recommendation 5 of the SMRC);
  5. That the leave of absence policy provide for maternity leaves for a period of up to 18 weeks and that the leave will not extend beyond the member’s term of office (Recommendation 6 of the SMRC);
  6. That the leave of absence policy provide for parental leave for a period of up to 26 weeks for members of Council who are the parents of a newborn or a newly adopted child, but are not eligible for a maternity leave, and that parental leave shall also be available to members who have taken a maternity leave, but the maximum duration of the combined leave shall be up to 26 weeks with the leave not to extend beyond the member’s term of office (Recommendation 7 of the SMRC);
  7. That the leave of absence policy provide that the salary of members of Council continue to be paid while they are away on a maternity or parental leave (Recommendations 8 and 9 of the SMRC);
  8. That the leave of absence policy provide that the benefits of members of Council, including the Communications and Constituency Relations Account, shall continue while they are on leave (Recommendation 10 of the SMRC);
  9. That the leave of absence policy provide for sick leaves for a period of up to 26 weeks upon provision of a medical certificate from a qualified medical professional for members of Council (Recommendation 11 of the SMRC);
  10. That the leave of absence policy provide for a contingency fund that is available to provide support to members of Council during a leave period as outlined in this report; and
  11. That the City Solicitor be instructed to draft a leave of absence policy in accordance with this report to be brought back to City Council for consideration.

8.3.3

Administration Comments - Report from the Saskatoon Municipal Review Commission – 2021 Municipal Election (CK 265-2020-01 x 255-18)

A report of the City Clerk is attached.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council that:

  1. The City discuss and consult with other Saskatchewan cities, SUMA, and municipal associations to seek consensus for changes to local elections, including when they are held;

  2. The Administration conduct a review of monthly communications and constituency relations allowance spending patterns and that any amendments to Policy No. C01-027 be revisited after the review is complete;

  3. The status quo be maintained, providing mayoral candidates with a reimbursement of audit fees up to $2,000 where campaign expenses of $5,000 or more are incurred;

  4. The Administration conduct a review of all schedules in Bylaw 8491 for clarity, consistency, and thoroughness and that the City Solicitor be instructed to amend Bylaw 8491 to include:
  

  1. a definition of “campaign period” commencing June 1 in the year of a general election;
  2. a definition of “campaign expense” to state that remuneration paid to an official agent does not constitute a campaign expense;
  3. a schedule where the official agent can be listed;
  4. schedules for the appointment of official agent for candidate for mayor and the appointment of auditor for candidate for mayor;
  5. reducing the disclosure statement filing deadline for both candidates for councillor and candidates for mayor by one month;
  6. clarifying language regarding the retention of records by candidates when an official agent has been appointed;
  7. the addition to section 25 of “In addition to the penalties set out in section 24, if a candidate who is elected contravenes any provision of this Bylaw, sections 120, 121, 122, and 123 of The Cities Act shall apply.”; and
  8. other general housekeeping amendments that were brought forward throughout the election process based on questions from candidates; and

  5. The Administration seek clarity from Government regarding disqualification provisions in The Cities Act, specifically sections 120 through 124, as to their application and interpretation.

8.3.4

The Procedures and Committees Bylaw, 2014 - Proposed Amendments for Hybrid Meetings (CK 255-2)

A report of the City Clerk is attached.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council:

  1. That the amendments to The Procedures and Committees Bylaw, 2014 to better accommodate hybrid meetings, as outlined in this report, be approved, and
  2. That the City Solicitor be instructed to make the necessary amendments to The Procedures and Committees Bylaw, 2014 for consideration by City Council on August 30, 2021.

9.

MOTIONS (notice previously given)

10.

GIVING NOTICE

11.

URGENT BUSINESS

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

12.2

Administration

12.2.1

Covid-19 Update (CK 270-7)

13.

IN CAMERA SESSION

• Recommendation

  That the Committee move In Camera to consider the following items.

13.1

Land Matter (CK 4225-1 x 230-3)

[In Camera - Economic/Financial - Land - Section 17(1)(d) and (e) LAFOIP]

13.2

Labour Matter (CK 4630-0 x 5615-1)

[In Camera - Labour/Personnel Matters - Section 16(1)(c) and (d) LAFOIP]

13.3

Appointment Request (CK 750-4)

[In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(b)and (d) and 28 LAFOIP]

13.4

Verbal Updates

13.4.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

13.4.2

Administration

13.4.2.1

City Manager

[Sections 13, 14(1), 15(1), 16(1), 17(1), 18(1), 19 and 20 LAFOIP]

14.

RISE AND REPORT

15.

ADJOURNMENT