PUBLIC AGENDA
GOVERNANCE AND PRIORITIES
COMMITTEE

Wednesday, May 15, 2024 at 9:30 A.m. - 5:30 P.m.

Council Chamber, City Hall

Committee Members:

• Deputy Mayor M. Loewen, Chair
• His Worship Mayor C. Clark
• Councillor C. Block
• Councillor T. Davies
• Councillor R. Donauer
• Councillor B. Dubois
• Councillor S. Gersher
• Councillor H. Gough
• Councillor D. Hill
• Councillor Z. Jeffries
• Councillor D. Kirton

Submissions providing comments and/or requesting to speak will be accepted for public meetings using the online form at Saskatoon.ca/write-letter-council committees. If your submission includes a request to speak, you will be contacted by a representative from the City Clerk’s Office with further information. Submissions will be accepted no later than 5:00 p.m. on the Monday the week of the meeting.

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1.

CALL TO ORDER

The Chair will call the meeting to order on Treaty 6 Territory and the Traditional Homeland of the Métis People and confirm roll call.

2.

CONFIRMATION OF AGENDA

• Recommendation

  That the agenda be confirmed as presented.

   

3.

DECLARATION OF CONFLICT OF INTEREST

4.

ADOPTION OF MINUTES

• Recommendation

  That the minutes of meeting of the Governance and Priorities Committee dated April 10, 2024 be adopted. 

5.

UNFINISHED BUSINESS

6.

REQUESTS TO SPEAK (new matters)

7.

COMMUNICATIONS (requiring the direction of the Committee)

7.1

Saskatoon Police Service - Community Policing to Community Governance [GPC2024-0503]

An email from the Board of Police Commissioners, dated April 5, 2024 is provided along with a report of the Saskatoon Police Service, dated March 8, 2024.

A representative from the Saskatoon Police Service will be in attendance to speak to the matter.

• Recommendation

  That the information be received.

8.

ADMINISTRATIVE AND LEGISLATIVE REPORTS

8.1

Decision Reports

8.1.1

Julia Adamson – Friends of the Saskatoon Afforestation Areas Inc. – Proclamations Limited to One Per Year for Organizations [GPC2024-0305]

A report of the City Solicitor's Office is provided.

• Recommendation

  That the Governance and Priorities Committee recommend to City Council that Policy No. C01-028, The Flag and Proclamations Policy be amended to:

  1. Allow an organization to apply for up to two proclamations per calendar year (Option 2: Change the Policy to Allow Two Proclamations Per Organization Per Calendar Year); and
  2. Add requests for lighting displays at civic facilities to the Policy using the same criteria as flag raisings.

8.2

Approval Reports

8.3

Information Reports

• Recommendation

  That the reports submitted as Items 8.3.1 to 8.3.7 be received as information.

8.3.1

Delivering on the 2022-2025 Strategic Plan - 2023 Progress Report [GPC2024-0502]

A report of the Strategy and Transformation Division is provided.

8.3.2

2023 Report on Service, Savings and Sustainability (SSS) [GPC2024-0501]

A report of the Strategy and Transformation Division is provided.

8.3.3

Public Safety and Communication [CC2024-0105]

A report of the Saskatoon Fire Department is provided.

8.3.4

Access to Public Washrooms

A report is forthcoming.

8.3.5

Saskatoon Municipal Review Commission – Council Resourcing Recommendations [GPC2024-0504]

A report of the City Clerk's Office is provided.

8.3.6

2024 Local Government Elections - Establishment of Polls (Including Special Polls and Homebound Voting), Polling Places and Hours of Voting [GPC2023-0502]

A report of the City Clerk's Office is provided.

8.3.7

2024 Local Government Election - Remuneration of Election Officials [GPC2023-0502]

A report of the City Clerk's Office is provided.

9.

MOTIONS (notice previously given)

10.

URGENT BUSINESS

11.

GIVING NOTICE

12.

VERBAL UPDATES

12.1

Council Members - His Worship the Mayor, FCM/SUMA, Boards, Committees and Commissions

12.2

Administration

13.

IN CAMERA SESSION

• Recommendation

  That the Committee move In Camera to consider the following items.

13.1

Verbal Updates

13.1.1

Council Members - His Worship the Mayor; FCM/SUMA; Boards, Committees & Commissions; Personnel Subcommittee (if required)

13.1.2

Administration

13.1.2.1

City Manager Updates

[In Camera - Sections 13, 14, 15(1), 16(1), 17, 18(1), 19 and 20 LAFOIP]

13.2

Code of Conduct - Complaint

[In Camera - Solicitor/Client Privilege; Personal Information; Investigation - Sections 14,16(1)(b), 21 and 28 of LAFOIP]

13.3

Appointments - Boards, Commissions and Committees [CK 225-4-3]

In Camera - Consultations/Deliberations; Personal Information - Sections 16(1)(c) and (d) and 28 of LAFOIP]

13.3.1

Appointments - Diversity, Equity and Inclusion Advisory Committee

13.3.2

Appointments and Resignation - Saskatoon Accessibility Advisory Committee

13.3.3

Appointments - Saskatoon Environmental Advisory Committee

13.3.4

Appointments - Marr Residence Management Board

13.3.5

Appointments - Municipal Planning Commission

13.3.6

Appointments - Board of Revision

13.3.7

Appointments - Centennial Auditorium and Convention Centre Corporation Board of Directors and Centennial Auditorium Foundation Board of Directors (TCU Place)

14.

RISE AND REPORT

15.

ADJOURNMENT